Job Description
Job Description
- Position: Event Planner Intermediate (3-6 years)
- Location: 712 Main Street, Houston, Texas, 77002, United States
- Type: ONSITE (100%)
Job Description:
- Ability to plan events that can range from 10 to 500 people with various degrees of complexity.
- Monitor/manage the project including creation of project plans and budgets prepare manage reconcile.
- Ability to lead team working on an event and direct many facets at one time.
- Collaborate and interact effectively with Firms senior management middle management and customers.
- Provide strategic input and recommendations to business group on event development.
- Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities.
- Manage all aspects of events including but not limited to: internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air/ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff.
Role and Responsibilities:
- Manage reception desk essential functions, greeting and directing clients, answering telephone calls, promptly returning emails, etc.
- Submit facilities requests as directed by Planner; walk and inspect conference room setups
- Support Event Managers with high level meetings; and stretch assignments as needed
- Build working relationships with fellow colleagues, porters, audio visual and catering teams
- Manage space issues, escalate unresolved issues to the Lead Planner
- Adhere to standards of operations established for Conference Center
- Join planner on pre and post con calls, aiding data entry
- Check rooms making sure catering, audio visual and room sets match BEO
Schedule:
- 5 days a week in the office
- 8 am - 6 pm (flexibility required depending on the events m-f)
Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.
Preferred Qualifications:
- Event planning experience (hospitality)
- Event planning software familiarity - EMS and Microsoft Office Suite
- Hospitality and Services Knowledge
- Event experience law firm coming from hospitality industry is great
- Warm outgoing personality
- Adapt to the internal booking system
- Detail oriented
- Asking questions is very valuable if they don’t understand something
- 3-4 years of time management and client service experience
- Microsoft Excel, Word, and Outlook & Zoom
- Professional and people-friendly personality
- Email, phone, and in-person communication in a high volume
- Multi-task skills are needed (handling a call of someone walking in for a meeting to verifying budgets)