Job Description
Job DescriptionSalary: Salary: $30.44 - $33.26/hourly starting wage (d.o.e.), $30.44 - $42.14 hourly full salary range (svc yr based)
SUMMARY:
This position is responsible for management of Thurston County Food Banks administrative duties (financial). Primary responsibilities include bookkeeping, payroll, coordinating database, and deposits.
KEY ROLES (Essential Job Responsibilities):
- Assist with Payroll
- Accounts Payable- Review, code and process all invoices, receipts and payments
- Assist with Accounts Receivable- Maintain Contract and Grant records, track expenditures for reimbursement, contract compliance, maintain contract/grant funding budgets, prepare monthly invoices for reimbursement and supporting documentation packets.
- Deposits Code and enter all deposits
- Journal Entries Monthly Accruals, Prepaids, Allocations, Depreciation, Inventory adjustments, etc.
- Serve as an active member of food bank staff, attend staff meetings, trainings and annual planned activities.
- Assist the program supervisor/manager/director in training and onboarding new staff, ensuring they develop the necessary skills and competencies to perform their roles independently.
- Provide backup as needed for other Food Bank staff.
KNOWLEDGE AND SKILLS:
- Ability to work with individuals of varying socio-economic, cultural and ethnic backgrounds
- Ability to work independently and with minimal supervision
- Ability to prioritize duties, meet deadlines and pay attention to detail
- Ability to communicate well both verbally and in writing
- Ability to understand and follow both oral and written instructions
- Knowledge of General Accounting Principals (GAAP)
- Knowledge of State of Washington and Federal Payroll laws.
MINIMUM JOB REQUIREMENTS:
- Associate Degree in Accounting from an accredited college or university.
- Minimum of two years of experience doing accounting/bookkeeping and payroll work.
- Minimum of two years using Quick Books Accounting software.
- Computer literacy using Microsoft Office Suite programs. Proficient with Excel.
- Strong written and verbal communication skills
- Ability to work independently as well as with teams.
- Washington State Drivers License and reliable transportation to be used on the job.
PREFERRED BUT NOT REQUIRED:
- Experience with a non profit
- Auditing experience
COMPUTER/TECHNOLOGY SKILLS/EQUIPMENT/SOFTWARE SKILLS:
The following is the common technology used in this position and is not all-inclusive:
- Demonstrates strong proficiency with Microsoft Oce Suite.
- Computer literacy including the use of word processing, database, and spreadsheet software.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Regularly sit
- Regularly use hands to finger, grip, handle, or feel.
- Regularly walk, stand, and drive a car to sites and meetings.
- Occasionally reach above your head with hands and arms.
- Occasionally lift and/or move up to 40 pounds. Team lift or equipment should be used over 25 pounds.
DISCLAIMER:
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job prociently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
This position requires availability for extended or non traditional hours as needed to perform job duties. The position also requires periodic participation and attendance at related program events and training.
COMPENSATION AND BENEFITS:
- Full-time: 30 hrs per week
- Benets package includes PTO, medical, dental, vision, life insurance, short and long-term disability, Employee Assistance Program, and a SIMPLE IRA 3% match after one year in a benefit-eligible