Temporary Voter Registration Manager

Job Description

Job Description

CASA & CASA IN ACTION SYNOPSIS:

CASA’s mission is to create more just society by building power and improving the quality of life in the working-class: Black, Latino/a/e, Afro-descendent, Indigenous, and Immigrant Communities. Our vision is rooted in the collective power of our community. Our inclusive, permanent, member-led movement radically transforms communities and systems to ensure the needs, dreams, and aspirations of members are fully met as we strive for justice and full liberation at home and in solidarity with others across the world. CASA has a sister organization, CASA in Action, a separate but related nonprofit organization exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code. Although CASA and CASA in Action share a common goal of supporting immigrants and low-income people in Maryland, Pennsylvania, Virginia, and Virginia, they are separate organizations with their own board of directors. A set of employees at the two organizations, including the person filling this position, shares their time between the two organizations. This has no effect on salary or benefits.

DEPARTMENT SYNOPSIS:

The Elections Department oversees elections, nonpartisan voter accountability advocacy, and voter registration across our four states. The department is tasked with developing and implementing voter engagement strategies in partnership with all departments to build long-term electoral power in the working-class: Black, Latino/a/e, Afro-descendent, Indigenous, and Immigrant communities.

POSITION SUMMARY:

CASA is seeking a Voter Registration Manager - Temporary Staff to lead voter engagement efforts, primarily providing education to increase voter participation among working families and immigrant communities. Reporting to the Voter Engagement Deputy Director, the ideal candidate is passionate about engaging registered voters and eligible community members in exercising their civic rights.

ESSENTIAL RESPONSIBILITIES:

The Temporary Voter Registration Manager, based in Georgia and reports to the Voter Engagement Deputy Director, is responsible for the following:

• Implement Field Operation Plans: Meet with Voter Engagement Deputy Director, to discuss daily field operations plans that meet daily program metrics and team-building goals. Prepare all canvassing equipment and supplies prior to launch. Lead all launch and debrief meetings with the assigned canvass team. Stay updated on election cycle news and program changes to disseminate information to your team
• Team Supervision: Lead implementation of daily work for assigned canvass team and monitor on-field progress to goals, including site base voter registration conversation rates. Ensure your team, at all times, has the equipment and supplies needed to complete their work. Coach team, while in the field, on voter engagement best practices and voter registration issues talking points. Provide additional feedback and on-field training to improve the performance of underachieving team members. Respond to all on-field emergency and non-emergency incidents that may occur and report immediately to the Deputy Voter Engagement Director.
• Community Engagement: Conduct daily voter contact work; persuade and mobilize voters to register to vote and inform them of the voting process. Enter and report conversation data accurately and in a timely manner. Stay well-informed of the latest electoral news and campaign talking points, including issues impacting communities.
• Team Building and Daily Reports: Actively participate in daily canvass launches and debriefs; share key findings from voter conversations with team members. Provide feedback on voter conversation best practices and script guidance after voter interactions, to help teams achieve highest quality engagements with target voters. Complete qualitative field reports to capture voter details that benefit our campaign efforts.
• Administrative Responsibilities:
  1. Record-Keeping: Maintain accurate records of voter engagement activities, including voter contacts, conversations, and outcomes. This may involve data entry into relevant databases or software systems.
  2. Documentation: Ensure all necessary paperwork, such as voter registration forms or campaign materials, is organized and up-to-date.
  3. Correspondence: Handle emails, phone calls, and other communications related to voter registration initiatives, responding promptly and professionally to inquiries from community members or stakeholders.
  4. Supply Management: Monitor and replenish campaign supplies, such as canvassing materials, literature, and promotional items, ensuring that canvassers have everything they need for their outreach efforts.
  5. Scheduling: Coordinate schedules for canvassing activities, meetings, and other campaign events, taking into account factors like availability of staff, target locations, and community events.
  6. Reporting: Prepare regular reports on voter engagement activities, summarizing key metrics, trends, and insights gleaned from canvassing efforts. These reports may be shared with internal stakeholders or used to inform strategic decision-making.
  7. Training Support: Help organize and facilitate training sessions for canvassers, providing logistical support and ensuring that training materials are readily available.
  8. Documentation Compliance: Ensure compliance with all relevant regulations and guidelines governing voter registration activities, maintaining documentation as required by law.
  9. Coordination: Collaborate with other team members and departments within CASA to align voter registration initiatives with broader organizational goals and priorities.
  10. Payroll: Completing staff payroll accurately and in a timely fashion.
• Additional Tasks: Verify functionality of all assigned canvassing equipment as work day begins and be prepared with all needed campaign supplies, including CASA T-shirt, canvasser bag, and campaign literature. Recruit voters to participate in volunteer canvass activities and campaign events. Collect media content while engaging with voters to share with Communications staff and lift up voices of impacted voters. Perform other job-related duties as assigned.

KNOWLEDGE, SKILLS, AND ABIILITIES REQUIRED:

We’re seeking candidates who excel in team environments, are results-oriented, and have strong communication skills. You should have:

1. Ability to perform all of the duties outlined above;
2. A valid US Driver’s License and own car, required;
3. Flexibility to work non-traditional hours including evenings and weekends
4. Experience working with immigrant or low-income communities
5. Ability to work with a team and independently
6. Self-motivated with a track record of displaying leadership, building team morale and excellent interpersonal skills
7. Exude high energy in a fast-paced environment
8. A demonstrated commitment to meeting a high bar, being timely and a history of getting things done even in the face of obstacles
9. Excellent writing and conversation skills
10. Proficiency in data entry tasks
11. Attention to detail to ensure all work is polished, accurate and precise
12. Bilingual capacity, preferred
13. Commitment to social change and to furthering CASA in Action’s mission of building power in low-income and immigrant communities by integrating and engaging them in the political process

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands to finger, handle, or feel and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions related to weather conditions. The noise level in the work environment is usually moderate.

ADA: CASA will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

OSHA: This role is not to handle any human body fluids, biological agents, laboratory chemicals, or be exposed to hazardous materials such as noise, asbestos, or carcinogens.

CASA Inc and CASA in Action do not discriminate on the basis of race, color, creed, religion, gender identity, sexual orientation, age, mental or physical disability, ancestry, marital status, or national origin.

This job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

CASA has implemented a mandatory vaccination policy effective 01 February 2022, requiring COVID‑19 Booster vaccination(s) for all employees and prospective employees, AmeriCorps members, and paid or non-paid internships. In accordance with CASA's duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees, AmeriCorps members and interns, and their families, CASA members and visitors, and the community at large from infectious diseases that may be reduced by vaccinations. In making this decision, the executive leadership team reviewed recommendations from the Centers for Disease Control and Prevention, the Advisory Committee on Immunization Practices, CASA’s Legal Counsel and local health officials. All prospective employees will be required to provide proof of COVID‑19 vaccination or appropriate medical / religious accommodation documentation prior to the first day of employment with CASA. AmeriCorps member candidates will be required to provide proof of COVID‑19 vaccination or appropriate medical / religious accommodation documentation at the time of presenting proof of citizenship and SSN eligibility.