Job Description
Job Description
Job Title: Administrative Assistant to Purchasing & Product Development Manager
Position Overview:
Epoxy Depot is seeking a reliable, detail-oriented, and highly organized Administrative Assistant to support the Senior Purchasing Manager / Product Development team. This role focuses on administrative coordination, documentation, scheduling, and communication related to purchasing activities, vendor relationships, and product development projects.
The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment while supporting multiple ongoing tasks and projects. This position plays a key role in keeping purchasing and product development operations running smoothly.
Key Responsibilities:
Administrative & Scheduling Support:
· Coordinate calendars, meetings, and calls for the Senior Purchasing Manager / Product Development.
· Schedule internal meetings, vendor calls, and product review sessions.
· Track deadlines and assist with follow-ups as needed.
Purchasing & Vendor Administration:
· Assist with maintaining vendor records, pricing files, purchase documentation, and product specifications.
· Support vendor onboarding by organizing paperwork and documentation.
· Help track purchase orders, product updates, and supplier communications.
Communication & Documentation:
· Manage incoming emails and correspondence related to purchasing and product development.
· Draft, format, and organize documents, reports, and spreadsheets.
· Serve as a point of contact for basic inquiries from vendors and internal departments.
Meeting & Project Coordination:
· Prepare meeting agendas, materials, and notes for purchasing and product development meetings.
· Take notes and track action items to support project follow-through.
· Assist with organizing timelines for product development tasks and updates.
Research & Data Support:
· Conduct basic research on suppliers, materials, and product information as requested.
· Compile data into organized summaries, spreadsheets, or reports.
Travel & Logistics Support:
· Assist with booking travel arrangements related to vendor visits, trade shows, or product development activities.
· Help prepare itineraries and supporting documents when travel is required.
Confidentiality & Organization:
· Handle purchasing, pricing, and product information with discretion and professionalism.
· Maintain organized digital and physical filing systems.
General Office Support:
· Provide general administrative support including data entry, filing, and process assistance.
· Assist with special projects and additional administrative tasks as assigned.
Qualifications and Skills:
· Previous experience as an Administrative Assistant, Office Assistant, Paralegal, or similar support role.
· Strong organizational and time-management skills.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
· High attention to detail and accuracy.
· Ability to manage multiple tasks and prioritize effectively.
· Professional, dependable, and team-oriented.
· Comfortable working in a fast-paced, operational environment.
· Willingness to travel occasionally, if required.
Additional Information:
This job description is intended to outline the general nature of the role and is not an exhaustive list of duties. Responsibilities may change as business needs evolve.
Epoxy Depot is committed to creating an inclusive and diverse workplace. We encourage candidates from all backgrounds to apply.
Company DescriptionAt Epoxy Depot, we offer top-notch training, products, and equipment for all your epoxy and concrete needs. As a leading epoxy distributor, we ensure high-quality concrete coatings and decorative concrete solutions.
Company Description
At Epoxy Depot, we offer top-notch training, products, and equipment for all your epoxy and concrete needs. As a leading epoxy distributor, we ensure high-quality concrete coatings and decorative concrete solutions.