Job Description
Job Description
About the Role:
We are seeking a dedicated and organized Operations & Facilities Coordinator to join our team. In this role, you will ensure smooth day-to-day operations across mailroom, administrative, and facilities functions. This position is ideal for someone detail-oriented, customer-focused, and able to manage multiple priorities efficiently.
Key Responsibilities:
- Print large volumes of requests, including engineering drawings in multiple sizes, for engineers and installers.
- Maintain accurate inventory levels for machines, equipment, and supplies; manage service tickets as needed.
- Retrieve and distribute company mail; process mail and small package shipments via common carriers.
- Restock multifunction devices and assist in maintaining water supplies across facilities.
- Shred files and ensure secure document disposal.
- Conduct audits on departmental mail deliveries to ensure accuracy and efficiency.
- Support international and local mailing operations.
- Assist the facilities and security departments with administrative tasks.
- Cross-train within the department and assist with additional responsibilities as needed.
Qualifications:
- High school diploma or equivalent required.
- Understanding of small package shipping/receiving processes and customer service experience.
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to work independently as well as collaboratively in a team environment.
- Proficiency with software tools such as Jira, Remedy/Salesforce, SendPro, Adobe Acrobat, SendSuite, Kronos, SAP, Microsoft Office Suite, and handheld scanners (training provided as needed).
- Ability to lift 50–100 lbs as required.
- Strong customer focus and commitment to delivering excellent service.