Job Description
Job Description
A well-established company is seeking a detail-oriented and proactive Purchasing Assistant to support our global procurement operations. This individual will play a critical role in facilitating international purchasing activities, maintaining supplier relationships, and ensuring timely product delivery from overseas vendors. This position requires a high level of confidentiality, organization, and a strong commitment to our in-person/on-site work culture.
Key Responsibilities
- Place and track purchase orders with overseas agents and maintain shipment status within our ERP and internal systems.
- Communicate with international vendors and agents to address purchasing-related inquiries, timelines, and production concerns.
- Coordinate weekly payments including deposits, container fees, and commission-related expenses.
- Review vendor backorders, sample orders, and new product launches to ensure deadlines and expectations are met.
- Assist with managing vendor pricing updates and submit proposals for internal review and approval.
- Collaborate with vendors and agents to identify and resolve supply chain or product issues.
- Partner with internal teams including Sales and Hospitality to ensure on-time arrival of purchased goods.
- Coordinate expedited shipments and liaise with the warehouse to ensure timely and accurate receipt of goods.
- Review shipping documents (e.g., BOLs, packing lists) and enter relevant container data into ERP systems.
- Gather and maintain product information including dimensions, weight, and materials for internal reference.
Qualifications
- Bachelor’s degree preferred.
- 2+ years of experience in purchasing, production coordination, or a related field.
- Strong written and verbal communication skills with high attention to detail.
- Demonstrated ability to prioritize and manage multiple tasks in a fast-paced environment.
- Proficiency with business software and ERP systems.
- Prior experience in the furniture manufacturing industry is a plus.
- Solution-oriented mindset with the ability to troubleshoot and resolve issues efficiently.
Physical Requirements
- Must be able to sit, stand, and move throughout the facility as needed.
- Regularly required to lift up to 15 lbs, occasionally up to 35 lbs.
- Ability to work in a standard office and warehouse setting with variable conditions.
- Frequent use of computer and phone with occasional interruptions.
- Ability to navigate stairs and interact across departments located on different floors.
Additional Information
This role offers the opportunity to work closely with a highly skilled team and make a direct impact on operational efficiency. We maintain a collaborative, respectful workplace and are committed to providing a positive employee experience.
Starting Hourly Pay: $22.00 - $26.00 per hour
Compensation will be based on experience, qualifications, and location.