Job Description
Job DescriptionWe are looking for a reliable and detail-oriented Receptionist to join our team on a contract basis in Grand Rapids, Michigan. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced manufacturing environment.
Responsibilities:
• Welcome and screen visitors, directing them to the appropriate staff or department as needed.
• Perform general office duties such as typing, data entry, and filing to support other team members.
• Organize and maintain office files and records to ensure accessibility and accuracy.
• Receive and distribute incoming mail, as well as process outgoing correspondence.
• Manage multi-line phone systems, answering and directing calls with attention to detail.
• Schedule appointments and maintain calendars for staff or departments.
• Handle email correspondence promptly and with attention to detail.
• Operate and maintain office equipment, including scanners and computers.
• Collaborate with team members to ensure seamless daily operations.
• Perform additional administrative tasks as required by management.• High school diploma or equivalent.
• At least one year of experience in office or business procedures.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Familiarity with multi-line phone systems and other office equipment.
• Strong interpersonal and customer service skills.
• Ability to organize files and manage schedules effectively.
• Skilled in data entry and email correspondence.
• Detail-oriented with excellent time management abilities.