Job Description
Job Description
JOB SUMMARY
Pro Liquid, Inc. is hiring an Administrative Assistant to join our US-based team. This role will be responsible for handling communications between the US and foreign offices, maintaining records, providing administrative and opertaional support on projects. .
QUALIFICATIONS
- High school diploma or equivalent; some college preferred
- 2+ years of clerical, secretarial or office experience required
- Proficient computer skills, including Microsoft Office
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Ability to work with external clients and vendors
- Aptitude for learning new software and systems
DUTIES AND RESPONSIBILITIES
- Answer and direct calls, manage calendars, schedule meetings/appointments, handle emails and mail, greet visitors and take messages.
- Prepare, edit, and proofread documents, reports, memos, and presentations.
- Order supplies and assist with inventory tracking.
- Assist with the preparation of presentations and bids.
- Conduct data entry and support accounting office personnel.
- Assist with travel arrangements, process expense reports, provide support for events.
- Handle sensitive information in a confidential manner.
- Performs other related duties as assigned by management.
SHIFT INFORMATION
The standard work schedule for an ADMINISTRATIVE ASSISTANT is Monday-Friday, 0730-1630; however, this work schedule may vary and include overtime, weekends, and holidays.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Standard office setting; exposure to computer screens.
Physical: Sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard. Climb stairs, occasionally lift up to 20 pounds.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents.
Hearing: Hear in the normal audio range with or without correction.
We offer a drug-free workplace environment and require a pre-employment drug screen. All applicants are subject to pre-employment security background checks, and some positions may require pre-employment physical fitness for duty tests. All personnel are subject to random, post-accident/injury, for cause, discretionary drug, and alcohol testing.
Pro Liquid Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.