Job Description
Job Description
Summary
The Administrative Coordinator has a key role in the overall Dundee Township Mental Health Board. In this role the person is a conduit between the board members, service providers, stakeholders, township board and residents. The person will handle day-to-day tasks, implement the policies of the board, ensure service provider funding is administered for the benefit of Dundee Township residents and ensure statutory deliverables are completed.
Candidates should refer to RFP-2025-001 on the Dundee Township Bid Opportunities page (https://dundeetownship.org/contact/bids.php) for directions on how to apply.
Responsibilities
a. Provide professional administrative support to the staff, and committees and commissions of the Dundee Township Mental Health Board (DTMHB).
b. Implement DTMHB policy and committee work plans, including coordinating the annual grant allocation process and the execution of contracts of DTMHB funds distributed to organizations and programs serving residents of Dundee Township.
c. Perform oversight of grant recipients by conducting compliance audits, and the review and approval of monthly, quarterly, and purchase of service reports.
d. Administer the preparation and implementation of a one-year and three-year comprehensive plan and annual strategic planning for the DTMHB.
e. Maintain communications and participate in meetings and conference calls with the DTMHB and staff, as necessary.
f. Working with DTMHB legal counsel, prepare/review contracts, resolutions and intergovernmental agreements and related agenda material for action by the DTMHB.
g. Maintain communications and participate in-person in regular, special and committee meetings with the DTMHB including the preparation of agendas for DTMHB meetings and committee meetings in cooperation and coordination with the president of DTMHB.
h. Serve as DTMHB’s liaison to funded agencies, community organizations, mental health planning bodies, and federal/state/county government agencies.
i. Willingness to work occasional evenings and/or weekends as needed.
j. Perform other administrative services and tasks required for the successful board operation, as assigned by the DTMHB.
Administrative Experience
· Capacity to identify and manage multiple projects, programs, and services in an efficient and effective manner with minimal supervision.
· Knowledge of principals, methods, and theory of public administration, project management, and grant administration (federal, state, local and private)
· Experience with nonprofit and tax-exempt organizations
· Mental Health, Substance Abuse, Intellectual/Development Disability administration
· Knowledge of Illinois Mental Health Boards and/or human services
· Patient privacy and HIPAA.
· Bilingual skills in English and Spanish preferred.
· Ability to work in a diverse team environment while utilizing strong evaluative and critical judgement skills
· Ability to clearly convey instructions to team. Capable of speaking clearly and effectively before groups of people and answering questions appropriately
· Ability to create and edit reports and correspondence from varies source material using appropriate style and format
· Ability to maintain effective professional relationships with elected officials, staff, residents, grantees, and vendors
· Ability to work effectively with residents that have a wide variety of mental and physical illnesses
Educational Experience and Computer Skills
a. Bachelor’s degree in public administration, non-profit administration, or related field preferred.
b. a. 2+ years related experience in local government, mental health board, human services, grant administration, or related field.
c. Experience in staff support to a policy-setting volunteer board is beneficial.
d. Proficiency in Microsoft applications (Word, Excel, PPT) or equivalent is essential.
e. Working knowledge of Intuit QuickBooks preferred.
f. For proposers who are organizations, staffing to be assigned to administrative services, include resumes/CVs of staff likely to be assigned to the engagement. Education, position in firm, years, and types of experience, and continuing professional education will be considered.