Job Description
Job Description
Job description
Position Summary:
We are seeking a detail-oriented and proactive GSA Sales Assistant to join our team in Tempe, AZ. This fully onsite, full-time position supports government contract operations, with a primary focus on GSA and 2GIT processes. The ideal candidate will have a minimum of two years’ experience in a similar role and a solid understanding of administrative and contract support in a federal contracting environment.
Key Responsibilities:
Purchase Order (PO) Processing
- Download and print new purchase orders via the GSA Advantage Portal
- Upload POs to the CRM system
- Verify and prepare SSPO output
- File physical copies with the buyer’s department
Catalogue Management
- Download weekly FTP files from major distributors
- Prepare and format FTP files for internal team use
- Work within partner portals and export data to maintain accurate product lines
- Filter files based on parameters such as country of origin and duplicate entries
- Verify pricing and COO changes for passthrough items in the eMod working file
- Add new or updated items to the eMod catalog
- Update catalog with data received directly from OEM partners
GSA Status Updates
- Track and update order statuses on the GSA Advantage Portal using shared spreadsheets
- Confirm estimated ship dates through distributor websites and communications from the buyers’ team
- Ensure daily accuracy in order tracking and status reporting
Qualifications:
- Minimum of 2 years of experience in contracts administration or administrative support
- Familiarity with GSA and federal procurement processes is preferred
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office and CRM platforms
- Strong written and verbal communication skills
- Self-motivated team player with a proactive mindset