Receptionist - Aventura, North Miami Beach- English - Spanish

Job Description

Front Office & Administrative Coordinator

We’re seeking a proactive and organized professional to manage our front desk and support daily office operations. This role is the first point of contact for visitors and plays a key role in keeping our workplace running smoothly.

Key Responsibilities:

Front Desk & Visitor Experience

• Greet and assist visitors, vendors, and clients
• Answer and route incoming calls, take messages
• Manage conference room bookings and meeting logistics
• Coordinate visitor needs and ensure sign-in/security compliance

Office & Facilities Support

• Order and maintain office and pantry supplies
• Keep shared spaces organized and stocked
• Handle incoming/outgoing mail and packages (FedEx, UPS, USPS)
• Support basic facility maintenance and liaise with IT and vendors

Administrative Assistance

• Schedule meetings and maintain team calendars
• Arrange travel and coordinate daily team lunches
• Process expense reports and assist with accounts payable
• Provide general administrative support and assist with ad hoc projects

Requirements:

• High school diploma or equivalent
• 3+ years of front desk or administrative experience
• Proficient in Microsoft Word, Excel, and Outlook
• Strong organizational, communication, and multitasking skills
• Bilingual in English and Spanish a plus

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Front Office & Administrative Coordinator

We are looking for a highly organized, personable, and detail-oriented professional to serve as the face of our office and provide key administrative support. This role is essential in creating a welcoming environment for guests and ensuring smooth day-to-day operations across the company.

What You’ll Do

Front Desk & Visitor Experience

• Serve as the first point of contact for clients, vendors, and guests
• Manage incoming calls: answer, direct, and take messages as needed
• Coordinate visitor check-in, security procedures, and conference room scheduling
• Support meeting logistics including room setup, technology coordination, and catering

Office Operations & Facilities

• Maintain clean, organized common areas including the reception, kitchen, and copy room
• Order and track office and pantry supplies; restock as needed
• Receive and distribute incoming mail and packages; manage outgoing shipments
• Assist with facility-related maintenance and coordinate with external vendors and IT

Administrative Support

• Manage calendars and schedule internal/external meetings
• Coordinate daily lunch orders and delivery for the office
• Process employee expense reports and assist with accounts payable
• Support special projects and provide general administrative support to various departments

What We’re Looking For

• High school diploma or equivalent required
• 3+ years of experience in an administrative, receptionist, or front office role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Exceptional organizational skills with the ability to multitask and prioritize
• Bilingual in English and Spanish is a plus
• Professional demeanor, reliable, and team-oriented