Job Description
Job Description Administrative Assistant - Commercial Property Management The Administrative Assistant supports daily operations for a commercial property management team, providing essential administrative support to the Property Manager, quality customer service to business tenants, and assistance with basic accounts payable tasks. This role helps maintain smooth office operations, ensures responsive communication with tenants and vendors, and contributes to the overall efficiency of the property management function. This position is temp to hire and will pay between $21 and $22/hr. Responsibilities
- Assist the Property Manager with scheduling, document preparation, report drafting, and general office coordination.
- Maintain organized electronic and physical filing systems, including leases, vendor contracts, correspondence, and compliance documents.
- Prepare meeting agendas, take minutes, and distribute follow ? up communications as needed.
- Coordinate building access, vendor appointments, and maintenance scheduling.
- Assist with preparing notices, memos, newsletters, and other tenant communications.
- Serve as a primary point of contact for business tenants, responding to inquiries, service requests, and general questions.
- Track and follow up on maintenance requests to ensure timely completion and communication.
- Support tenant move ? in and move ? out processes, including documentation and building orientation.
- Promote positive tenant relations by providing professional, timely, and solutions ? focused service.
- Process vendor invoices for approval, coding, and submission to the accounting department.
- Assist in reconciling monthly statements and verifying vendor accuracy.
- Help maintain financial tracking spreadsheets and support preparation of monthly management reports.
- Coordinate with vendors to resolve invoice discrepancies or obtain missing documentation.
Qualifications
- Previous administrative experience, preferably in property management, real estate, or a related field.
- Strong communication skills and customer service orientation.
- Proficiency in Microsoft Office and comfort with property management or accounting software.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Ability to work independently while supporting a collaborative team environment.
If you are interested in learning more, please apply now.
Pay Details: $21.00 to $22.00 per hour
Search managed by: Christopher Riley
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.