Job Description
Job Description
We are Permasteelisa Group – the leading international façade specialist that has been shaping city skylines worldwide for generations.
Looking to redefine the skyline or to be a part of the team who does?
We are currently recruiting for an HR & Facilities Assistant to join our team in Portland, OR.
Join our Human Resources Department as an HR & Facilities Assistant. In this role, you will provide crucial administrative support, bridging Human Resources and Building Operations by managing employee records, benefits, onboarding, scheduling (HR tasks) alongside coordinating maintenance, space planning, vendor management, and ensuring workplace functionality (Facilities) tasks for a smooth, complaint, and efficient work environment.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities include but are not limited to:
HUMAN RESOURCE SUPPORT:
- Recruitment & Hiring: Post jobs, screen resumes, schedule interviews, conduct background checks, prepare offer letters, participate in career fairs.
- Employee Data & Records: Maintain accurate employee databases, update HR files, manage leave records, and handle confidential data.
- Onboarding & Training: Responsible for welcome packages, schedule new hire orientations and training sessions.
- Administrative Support: Schedule meetings, manage HR calendars, handle department emails, and produce HR documents. Coordinate visitor meetings and lunches as needed.
- Benefits Administration: Assist with enrollments, distribute and collect related forms.
- Employee Relations: Act as a first point of contact for employee questions, assist with performance management, and support exit processes.
- Compliance & Reporting: Assist with policy communication, track HR metrics, and ensure data accuracy.
FACILITIES SUPPORT:
- Building Operations: Oversee daily maintenance and common area upkeep.
- Space Management: Coordinate office moves, space planning, and equipment setup.
- Vendor Management: Liaise with property management, contractors and vendors, manage certificates of insurance and track project files.
- Safety & Compliance: Participate in building safety committee, maintain records and coordinate training as needed.
- Asset Management: Manage inventories of supplies, equipment, office building access and parking.
- General Office: Manage conference rooms, break rooms, front lobby, supply room: keeping all areas clean stocked appropriately. Oversee all incoming and outgoing deliveries.
POSITION QUALIFICATIONS
Competency Statement(s)
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Financial Aptitude - Ability to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.
- Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Interpersonal – Ability to get along well with a variety of personalities and individuals.
- Communication, Oral – Ability to communicate effectively with others using the spoken word.
- Detail Oriented – Ability to pay attention to the minute details of a project or task.
- Honesty/Integrity - Ability to be truthful and be credible in the workplace.
- Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
- Innovative – Ability to look beyond the standard solutions.
SKILLS & ABILITIES
Education
- Associate degree or relevant professional experience in human resources, business administration, or project management preferred.
Experience
- Strong administrative, organizational, and time-management skills.
- Excellent communication (written/verbal) and interpersonal skills.
- Proficiency with HRIS and general computer office. ADP and SAP, a plus.
- Ability to handle multiple tasks, prioritize, and work under pressure.
- A proactive approach to problem-solving and customer service.
- Highest level of confidentiality, a must.
WORK ENVIRONMENT
Typical office environment
TRAVEL
Up to 10% travel for this position. Travel to include career fairs as needed.
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The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
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Permasteelisa NA l Benson is an E-Verify and Drug and Tobacco-Free Workplace
We are an Equal Opportunity, M/F Veterans, People with Disabilities, Affirmative Action, and E-Verify employer. Qualified applicants are considered for employment without regard to race, color, religion, creed, age, sex, sexual orientation, sexual identity, gender identity, national origin or ancestry, tribal affiliation, marital status, veteran status, political affiliation, disability status, medical condition, genetics, pregnancy, or any other considerations under federal, state, or local law.
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