Job Description
Business Support Specialist
Responsibilities include but are not limited to the following day-to-day general office duties:
· Assists Regional Business Operations Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.
· Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.
· Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.
· Maintain electronic file storage of timesheets on the Area Shared Drive.
· Setup correct prevailing wage rate for SRs and projects in the PWS system weekly.
· Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.
· Submit PW restitution requests to designated compliance analyst for processing.
· Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.
· Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.
· Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.
· Complete and submit manual check requests for immediate payments not processed through Basware Alusta.
· Complete and submit out of cycle payment requests via the EGPR tool.
· Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.
· Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
· Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.
· Maintain and replenish office supplies as needed.
· Route incoming calls and distribute incoming mail.
· Perform other duties as directed by RBAM.
Required:
· High School Diploma
· Strong attention to detail and excellent organizational skills.
· Must be proficient in MS Excel and Word.
· Must have the ability to multi-task in a fast paced and deadline driven environment.
· Excellent written and verbal communication skills.
· Ability to prioritize projects and strong problem-solving skills.
· Good research skills and attention to detail.
Preferred:
· 3-5 years experience working in the construction industry.
· 2-year degree, or equivalent combination of education and experience.
· 2+ years experience with California state prevailing wage.
HIRING HOURLY RANGE: $30-45 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us