Motor Pool Coordinator | Transportation

Job Description

Job DescriptionCompany Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Job Overview

The Motor Pool oversees the University’s motor pool, golf cart rental, and shuttle operations. This role manages vehicle and cart reservations, assignments, documentation, maintenance coordination, billing accuracy, and customer service. The position also supports shuttle tracking systems and toll transponder administration to ensure efficient and reliable transportation services.

Key Responsibilities

• Manage daily motor pool operations, including vehicle reservations, assignments, and coordination with external rental agencies.
• Oversee golf cart reservations and distribution, securing additional carts through rental agencies when needed.
• Maintain rental agreements and ensure vehicles and carts are clean, maintained, and operational.
• Provide professional customer service and support to University customers.
• Review and ensure accuracy of billing from vehicle and golf cart rental agencies.
• Oversee shuttle operations, including ridership tracking, BusWhere functionality, driver scheduling, and shuttle tracking devices.
• Manage I-PASS toll transponders and stickers, including assignment to University vehicles and departmental billing.

Qualifications

Education

• Associate’s degree or up to three (3) years of college or technical school.

Experience

• One (1) to two (2) years of related experience.

Skills and Knowledge

• Strong customer service and communication skills.
• Proficiency in Microsoft Word and Excel.
• Ability to learn and adapt to new technologies.
• Strong organizational skills and attention to detail.

Additional Information

Salary: $55,000/yr Commensurate with Experience

Application Deadline: February 24, 2026

Resume and Cover Letter Required

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.