Job Description
Job Description
We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
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Specific Task:
File new contracts into Builder Trend
Complete write off’s daily
Complete insurance audit annually
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Calendar schedule for sales team
Other Task:
- Answering phones and taking messages: Handling incoming calls and ensuring accurate message relay.
- Managing correspondence: Typing, editing, and distributing emails, letters, and other documents.
- Scheduling meetings and appointments: Coordinating schedules for staff, clients, and subcontractors.
- Organizing and maintaining files: Keeping track of documents, both physical and digital, ensuring easy access.
- Preparing reports and presentations: Compiling data and creating professional-looking documents.
- Ordering office supplies: Managing inventory and ensuring the office has the necessary materials.
- Assisting with project-related tasks: Helping with tasks like assembling bid packages, tracking project schedules, and managing invoices.
- Maintaining office equipment: Ensuring printers, copiers, and other equipment are functioning correctly.
Qualifications:
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills