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Secretary

NightHawk Carpentry & Remodeling LLC
locationMidlothian, VA 23113, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Specific Task:

    File new contracts into Builder Trend

    Complete write off’s daily

    Complete insurance audit annually

  • Calendar schedule for sales team

    Other Task:

  • Answering phones and taking messages: Handling incoming calls and ensuring accurate message relay.
  • Managing correspondence: Typing, editing, and distributing emails, letters, and other documents.
  • Scheduling meetings and appointments: Coordinating schedules for staff, clients, and subcontractors.
  • Organizing and maintaining files: Keeping track of documents, both physical and digital, ensuring easy access.
  • Preparing reports and presentations: Compiling data and creating professional-looking documents.
  • Ordering office supplies: Managing inventory and ensuring the office has the necessary materials.
  • Assisting with project-related tasks: Helping with tasks like assembling bid packages, tracking project schedules, and managing invoices.
  • Maintaining office equipment: Ensuring printers, copiers, and other equipment are functioning correctly.

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
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