Deputy County Clerk, Family Court Specialist
Job Description
Job Description
Deputy County Clerk – Family Court Specialist
- Location: Hillsdale County, MI
- Department: County Clerk’s Office
- Employment Type: Full-Time
- Pay Rate: $18.42 per hour
Summary
Join the Hillsdale County Clerk’s Office as a Deputy County Clerk – Family Court Specialist, where you’ll play a vital role in supporting family court operations in Hillsdale County 1st Circuit Court and delivering exceptional public service. This position offers a dynamic work environment with diverse responsibilities, including case management, and assisting the public with essential court and vital record services. If you are detail-oriented, organized, and passionate about serving your community, this is an excellent opportunity to build a rewarding career in local government.
Key Responsibilities
- Family Court & Case Management:
- Prepare Show Cause orders for paternity cases and birth record assessment fees.
- Process birth records for DHHS and State of Michigan Vital Records.
- Update case files, including attorney changes, names, and addresses.
- Pull and post filings for civil cases (Divorce, PPO, Criminal, Juvenile, Probate).
- Report divorce and annulment records to the State of Michigan.
- Organize and archive older files for storage.
- Backup/Cross-trained Duties:
- Attend and document proceedings, administer oaths, and process contempt charges during Circuit Court sessions.
- Post and maintain records for Child Protective, Delinquency, Guardianship, Name Change, and Felony cases.
- Select jurors using JIS court system; prepare and process juror questionnaires.
- Organize jury panels, issue notices, and manage jury-related compliance.
- Prepare jury pay vouchers for payroll submission.
- Shared Office Duties:
- Assist the public with notary applications and provide notary services.
- Support genealogy research and background checks.
- Handle filings for name changes, guardianships, power of attorney, and veteran licenses.
- Assist with election duties, marriage licenses, CPL permits, and DBA certificates.
- Provide certified copies of vital records and process online payments.
- Balance daily financial transactions and maintain inventory of office supplies.
- Qualifications
- High school diploma or equivalent (Associate degree preferred).
- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Proficiency with office software.
- Ability to maintain confidentiality and work under pressure.
- Benefits
- Competitive hourly wage of $18.42
- Health, dental, and vision insurance
- Retirement plan
- Paid time off and 13 holidays per year
How to Apply
Apply now through ZipRecruiter or contact the Hillsdale County Clerk’s Office for more details.
Company DescriptionThe Hillsdale County Clerk's Office is located in the historic courthouse in downtown Hillsdale, Michigan. The Office consists of 5 deputy clerks and 1 chief deputy clerk who all work under the elected county clerk to provide services to the residents of Hillsdale County according to state statute.
Company Description
The Hillsdale County Clerk's Office is located in the historic courthouse in downtown Hillsdale, Michigan. The Office consists of 5 deputy clerks and 1 chief deputy clerk who all work under the elected county clerk to provide services to the residents of Hillsdale County according to state statute.