Job Description
Job Description
Job Description: Accounts Payable Clerk
The Accounts Payable Clerk will ensure the accuracy, timeliness, and control of all accounts payable processes for a portfolio of properties. The primary function of this role is to guarantee reliable cash flow management and maintain strong vendor relationships by minimizing payment errors, maximizing processing efficiency, and ensuring strict compliance with all financial controls.
Key Performance Areas & Desired Outcomes
The successful candidate will be evaluated on the successful completion of the following outcomes and objectives:
Key Performance Area
Desired Outcome (The "What" and "Why")
Success Metrics (How Performance is Measured)
Efficient Invoice-to-Payment Cycle
All vendor invoices are processed, approved, and paid accurately and on schedule to maximize discounts and maintain vendor goodwill.
98% of invoices are processed within 48 hours of receipt and paid by the due date. Zero late payment penalties incurred due to internal processing delays.
Financial Accuracy & Compliance
All expenditures are correctly coded, documented, and reconciled monthly, ensuring the integrity of property financial statements.
100% of invoice and credit card transactions are accurately coded and allocated to the correct properties. Discrepancies (vendor, PO, contract) are resolved within 5 business days of identification.
System & Record Maintenance
The AP system ( & ) and digital records are consistently maintained, providing a verifiable and auditable trail for all transactions.
Monthly open payables reports are generated and delivered to management by the 2nd business day of the month. Digital records are searchable and complete with 100% supporting documentation.
Vendor & Internal Service
Vendors and internal employees (for expenses) receive timely, professional, and clear communication regarding payments and reimbursements.
Employee expense reports are verified and reimbursed within 3 business days of submission. Vendor inquiries are responded to within 24 hours.
Administrative & Utility Readiness
New property entities or acquisitions are set up quickly and accurately with essential utilities and accounts to ensure uninterrupted operations.
Utility/phone account transfers or setups are completed before the property start date or change of management, with zero service interruptions.
Financial Control & Security
All financial activities adhere to company policies and maintain the highest level of confidentiality.
100% compliance with company-mandated confidentiality and data security protocols. Accurate verification of all federal ID numbers prior to new vendor setup.
Export to Sheets
Experience & Competencies
Required Competencies
- Attention to Detail: Proven ability to manage large volumes of data with extreme accuracy ( error rate expected).
- Organizational Mastery: Exceptional ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Problem-Solving: Proactive ability to research and resolve discrepancies (e.g., invoice vs. PO) independently.
Qualifications
- Minimum 2 years of dedicated Accounts Payable or accounting experience, directly contributing to the closure of monthly financial cycles.
- Proficiency in Microsoft Office Suite (Excel required); direct experience with Yardi Voyager and/or Avid Exchange is a significant advantage.
- Preferred: Bachelor’s degree in Accounting, Finance, or a related field.