Accounts Payable Clerk

Job Description

Job Description

Job Title:

Accounts Payable Clerk

Job Status:

Non-Exempt

Reports To:

Sr. Manager, Corporate Controller

Company Code:

UAP

Department:

Finance & Accounting

Department Code:

Location:

Kerman

JOB SUMMARY

The Accounts Payable Clerk is responsible for accurately processing vendor invoices, maintaining organized accounting records, and supporting the Accounting Department with daily AP operations. This position ensures invoices are properly received, verified, coded, approved, and paid according to established accounting procedures and company policies.

Reporting to the Corporate Controller, this role requires strong attention to detail, confidentiality, and the ability to work effectively in a deadline-driven environment. The Accounts Payable Clerk does not supervise any employees.

ESSENTIAL ACCOUNTABILITIES: (other duties may be assigned)

1. All employees of Mid Valley Disposal shall provide exemplary customer service to our customers, managers, and employees, demonstrate respect and dignity toward all members of the Mid Valley Disposal community, comply with all applicable laws, avoid conflicts of interest, and conduct all business practices with honesty and integrity.
2. Invoice Processing & Recordkeeping
   1. Receive, review, and verify vendor invoices for accuracy.
   2. Enter invoices daily, ensuring proper coding to divisions, cost centers, and GL accounts.
   3. Maintain organized electronic and physical invoice files by scanning, uploading, and documenting records.
   4. Distribute invoices for proper approvals in accordance with company policy.
3. Vendor Account Maintenance
   1. Reconcile monthly vendor statements and resolve discrepancies.
   2. Review vendor terms, pricing, and conditions to ensure accuracy.
   3. Communicate with vendors to resolve invoice problems, missing documentation, or payment questions.
4. Payment Processing
   1. Prepare invoices for weekly payment runs based on company schedule.
   2. Support AP aging reviews to ensure timely payments and avoid past-due balances.
5. Internal Support & Compliance
   1. Maintain confidentiality of company and vendor financial information.
   2. Assist with audit requests, month-end closing activities, and document retrieval.
   3. Follow established accounting procedures and contribute to process improvements.

REPORTING STRUCTURE:

This position reports to: Sr. Manager, Corporate Controller

MINIMUM KNOWLEDGE AND SKILL REQUIREMENTS:

Education:

1. High School diploma or equivalent required.
2. Associates/Bachelor’s Degree in Accounting or a related field highly preferred.

Experience:

1. Experience processing vendor invoices required.
2. Prior experience with accounting software preferred.
3. Knowledge of Sage Intacct is a major plus.
4. Experience in the waste management industry preferred but not required.

Knowledge & Skills:

1. Strong organization, communication, and time-management skills.
2. Ability to work in a fast-paced, deadline-driven environment.
3. Proficiency in Microsoft Office, including Excel.
4. Accuracy, attention to detail, and ability to maintain confidentiality.
5. Positive attitude and ability to work well with internal departments and external vendors.
6. Bilingual (Spanish/English) preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel, and talk or hear. The employee frequently is required to walk and reach with hands and arms.

Occasionally (<25%)

Regularly (25%-50%)

Frequently (>50%)

Sitting

X

Standing

X

Walking

X

Climbing

X

Reaching

X

Bending/Twisting

X

Kneeling/Squatting

X

Crawling

X

WEIGHT REQUIREMENTS

Lifting

Carrying

Pushing/Pulling

< 10 lbs.

O

O

O

11-25 lbs.

O

O

O

26-50 lbs.

51-75 lbs.

> 100 lbs.

() Never = 0% of time (O) Occasionally = less than 25% of time

(R) Regularly = 25%-50% of time (F) Frequently = greater than 50% of time

ENVIRONMENTAL CONDITIONS

Significant Exposure to:

Yes/No- Frequency

Heavy Equipment

No

Dust

Yes – F

Noise

Yes – F

Extreme Heat/Cold

Yes – F

Heights

Yes – O

Confined Space

Yes – O

Chemicals

Yes – O

Waste/Sewage

Yes – F

SPECIAL NEEDS

Motion:

Left/Right/Both/NA

Power Hand Usage

Both

Repetitive Hand Motion

Both

Power Foot Usage

Both

Repetitive Foot Motion

Both

EMPLOYEE ACKNOWLEDGMENT

I have received a copy of the position description and have read and understand the contents.

Employee Name (Please Print)

Employee Signature Date