Senior Payroll Specialist

Job Description

Job Description

Summary of Position:

A payroll specialist prepares and distributes a company’s payroll, prepares any necessary tax documents, and makes sure that all hours, benefits, and deductions are logged appropriately and that all payroll accounts remain balanced.

Corporate:

• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned

EHS:

• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals

Duties and Responsibilities:

• Must have working knowledge of maintaining ADP. A plus to have is ADP Biometric and Workforce Now.
• Responsible for managing bi-weekly payroll for all domestic employees and monthly for international employees.
• Audit and approve all earnings, deductions, and tax calculations in the payroll system.
• Ensure compliance with state and federal laws regarding FMLA/LOA, FLSA, pretax and post-tax deductions, payroll taxes, quarterly/annual employer tax returns and year end reporting.
• Handle all year-end review and distribution of W-2 processed by ADP.
• Assist in processing new hires, terminations and employee changes in payroll system (ADP).
• Maintain deductions and rate tables.
• Audit benefit elections with employee deductions to ensure proper withholdings.
• Maintain timekeeping system (ADP Biometric), which includes managing supervisor/organizational structure.
• Use ADP reports to update other systems as necessary.
• Must know how to register and close states for withholding, unemployment and local taxes when necessary.
• Resolve employee concerns regarding salary/wage payment, taxation, garnishments and other deduction issues.
• Manage annual audits including tax withholdings, direct deposits, 401k, etc.
• Provide guidance and support to the Accounting and HR team members.
• Run Custom and Ad-Hoc reports monthly or as requested.
• Manager Budget for HR and General Affairs
• Process approval and accounting documents for invoice payments.
• Maintains highly confidential employee information and documents
• Other duties as assigned

Reporting:

• Reports to: Human Resources Manager

Benefits:

• 401(k)
• Healthy Insurance
• Life Insurance
• Supplemental Insurance
• Dental Insurance
• Vision Insurance
• Paid time off

Competency Requirements:

1. Confidentiality: Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
2. Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs
3. Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
4. Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
5. Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
6. Leads by Example: Sets a good example for peers to follow.
7. Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
8. Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
9. Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
10. Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
11. Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
12. Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
13. Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
14. Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

TECHNICAL COMPETENCY*

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)

*Applies companywide but are specifically defined per position essential functions.

Physical Demands and Work Environment:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Task

Demand

Remark

Physical Task

Demand

Remark

Stand / Walk

Frequent (34 - 66%)

Forceful Grip

Occasional (5-33%)

Sit

Frequent (34 – 66%)

Fine Manipulation

Constant (67-100%)

Computer work

Bend/Stoop/Squat

Rare (1 - 5%)

Lift

Occasional (1 – 60 reps)

25 lb. max

Forward Reach

Occasional (5-33%)

Carry

Occasional (1 – 60 reps)

25 lb. max

Overhead Reach

Rare (1 - 5%)

Push / Pull

Occasional (1 – 60 reps)

40 lb. max

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Education:

Bachelor’s degree in accounting, finance or equivalent preferred.

Position Requirements and Qualifications

• 3-5 years of payroll experience required.
• CPP certification a plus.
• Experience managing a multi-state payroll for over 300 employees.
• Demonstrated knowledge and full understanding of end-to-end payroll business processes including employee data setup, payroll processing, gross-to-net calculations, garnishments, fringe benefit taxation, payroll reporting, and all Federal and State tax processing is required.
• Experience with ADP payroll system required.
• Attention to detail is a must.
• Proficient with MS Word, Excel, and Outlook.
• Must be able to multi-task and have excellent organizational and analytical skills
• Excellent oral and written communication skills.
• Ability to work in a deadline driven environment.