Job Description
Job DescriptionSalary: $22.92 - $27.85 PER HOUR DOQ
VACANCY ANN#: STOI-25-116
TITLE: FIXED ASSET BOOKKEEPER
DEPARTMENT: FINANCE
SUPERVISOR: PROPERTY AND PURCHSING MANAGER
LOCATION: WELLPINIT, WA
STATUS: REGULAR FULL-TIME
RATE OF PAY: $22.92 - $27.85 PER HOUR
OPENING DATE: DECEMBER 19, 2025
CLOSING DATE: JANUARY 2, 2025
INTRODUCTION:
Preparation of monthly, quarterly and annual fixed assets, and disposal worksheets. Reconcile general ledger capital expenditures to fixed asset worksheet and system monthly. Oversee fixed asset entries to accounting system. Assist with accounting and invoicing for municipal leased vehicles. Assist with preparation of leased vehicle worksheet. Assist with annual insurance invoice preparation. Assists with annual single audit. General maintenance of all fixed asset and insurance files. Assists with other accounting functions as requested.
MAJOR DUTIES AND RESPONSIBILITIES:
- Assist Property and Purchasing Manager in gathering Fixed Asset documents. Fixed Assets include Buildings, Vehicles, Furniture, Equipment, Infrastructure and Intangible assets
- Assist with insurance renewal, allocate costs, add/delete
- Assist in filing claims, following up with insurance company and closing out open claims. Provide incident/accident reports for incidental accidents that occur, provide to insurance company for determination of claim. Track all claims until closed.
- Renew Park Pass agreement, log passes and reconcile annually
- Assist in Tribal vehicle checkouts; Sign keys in and out to eligible users per STOI Fleet Policy
- Assist in creating and updating key log for lock boxes
- Review documents and prepare Fixed Asset worksheet, and disposal worksheets
- Fixed Asset worksheet is a detailed to include such information as date, amount, resolution number, program name and number, description of asset, asset number, plate number, asset identification number, year, vehicle identification number, vendor
- Report discrepancies to Compliance Officer
- Input Fixed Assets into Accounting system
- Assist with lease invoice preparation to tribal programs
- Assist with insurance invoice preparation to tribal programs
- Assist with development, processing and advertisement for bids, proposals, or quotes for services or goods as requested according to all applicable federal, state, tribal or funding agency rules and regulations
- Assist with monitoring of Capital Equipment, Non-capital Equipment and Contractual Fees General Ledger for misclassifications and communicate those to Compliance Officer
- Obtain sam.gov debarment and suspension report monthly on all vendors/contractors who the tribe pays over $25000 during the fiscal year, maintain the documentation of the sam.gov report in a file
- Assist in annual single audit process, prepare Fixed Asset documentation that reconciles to Fixed Asset worksheet which reconciles to Fixed Assets in General Ledger
- Maintain all Fixed Asset, Insurance and Leasing files in an organized manner with all pertinent information and documents
- Scanning documents as necessary
- Perform other duties as assigned
KNOWLEDGE AND SKILLS REQUIRED FOR POSITION:
- Basic understanding of Federal Regulations related to procurement and property management functions
- Must demonstrate the ability to express ideas clearly and concisely in written and oral form
- Must be able to keep strict confidential information
- Knowledge of basic accounting desired
- Must be able to compute moderate mathematical functions
- Must have excellent interpersonal and negotiation skills
MINIMUM QUALIFICATIONS:
- Applicants must have Associates of Arts Degree and two years of accounting general ledger reconciliation documented work experience
- Applicants must have completed two college levels beginning accounting courses.
- Must be bondable
- Applicants must have Washington State Drivers License
- Must be skilled in the use of office equipment, computer, calculator, copier and fax
- Must be skilled in the use of Microsoft Word and Excel programs. Ability to develop and create spreadsheets
- Knowledge in areas of internal control
- Ability to express ideas clearly and concisely in written and oral form
- Ability to take written and oral direction
- Must be able to maintain strict confidential information
- Work experience reflecting conscientious work practices, to include better than average attendance and punctuality, ability to work well with peers, ability to work under stressful situations, willingness to accept additional responsibility
- Work is performed with relative independence and latitude for independent judgment within framework of existing accounting policies and procedures
- Must possess excellent customer (internal and external) service, telephone etiquette, and vendor relations.
PREFERRED QUALIFICATIONS:
- Experience with multiple ledgers and fund accounting systems is desired
- Knowledge in basic accounting desired
*Indian Preference Applies Indian Preference grants preference to any enrolled member of a federally recognized tribe.
Confirmation receipt of on-line application submission and interview status will be sent to all applicants e-mail address used when applying. Applicants are responsible to regularly monitor their e-mail for interview notifications.
Contact: Sabrina McCoy or Kammi Rosenbaum
(509) 458-6583 or (509) 458-6527
E-mail: hrfrontdesk@spokanetribe.com
Applications Must Be Received In The Human Resources Department No
Later Than 4:30 p.m. on the Closing Date
The Spokane Tribe Reserves The Right To Hire According To Its Indian Preference Policy
Applicants May be Subject To A Pre-Employment Drug Test Positions
All Positions With The Spokane Tribe Are Subject To A-90 Day Orientation