Part-time Administrative Assistant

Job Description

Job Description

Position Summary:

We are looking for a part-time administrative assistant to support both the Director of Operations & Programs and the Executive Director with administrative tasks.

Key Competencies and Traits:

• Organizational & Time Management Skills: Managing complex calendars, scheduling meetings, and maintaining office workflows efficiently.
• Initiative-taking: Thinking ahead to solve problems before they arise and anticipating a manager's needs, such as preparing documents in advance.
• Communication & Interpersonal Skills: Acting as the first point of contact with a friendly, professional, and clear demeanor, often serving as a bridge between teams.
• Technical Proficiency: Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook), video conferencing tools (Zoom), and data entry.
• Attention to Detail & Confidentiality: Ensure accuracy in reports, emails, and data entry while managing sensitive company information with discretion.
• Adaptability & Flexibility: Ability to switch gears quickly and manage diverse, shifting tasks in a demanding environment
• Resourcefulness & Problem-Solving: Using initiative to find solutions to administrative challenges.
• Team Collaboration: Foster a productive, positive work environment by supporting team projects and facilitating information flow.

Responsibilities:

• Executive Support: Proactively manage complex calendars, schedule meetings, and arrange travel.
• Scheduling & Coordination: Manage calendars, book appointments, and coordinate meetings/events.
• Document Management: Prepare, edit, and format documents, reports, and memos for stakeholders.
• Board and Commission Meetings: Schedule, prepare agendas, manage catering; transcribe meeting minutes accurately
• Project Coordination: Assist with coordination and follow-up on action items.
• Event Coordination: Assist with the planning, execution, and breakdown of events.
• Grant Coordination: Coordinate grant writing and submission process.
• Provide administrative support for other duties as assigned.

Experience Required:

• Minimum 2-5 years’ administrative assistant experience required.
• Experience working with non-profit boards and committees is highly preferred.
• Must pass a pre-employment screening which may include criminal records check, public court records check, and driving records check.

Education

• Associate’s degree preferred but not required. Equivalent professional experience (professional experience may be substituted for the educational requirement on a year- for-year basis.)

Work Schedule

Part-time position with the potential to become Full-time.

20-25 hours per week

Monday – Thursday, with an occasional Friday

How to Apply

Please ensure your resume and cover letter include all relevant experience to highlight qualifications for the position. Submit your resume and cover letter to Julie Herzog, Director of Operations and Programs (julie.herzog@cofmr.org).

Company DescriptionThe Colorado Association of Family Medicine Residencies was established in 1995. It unites the leaders of academic family medicine in Colorado, with members including the ten directors of family medicine residency programs and a representative from the University of Colorado Department of Family Medicine. CAFMR works to cultivate and support a highly skilled family physician workforce throughout Colorado, aiming to address the needs of the state's population, including those in rural and underserved communities.

Company Description

The Colorado Association of Family Medicine Residencies was established in 1995. It unites the leaders of academic family medicine in Colorado, with members including the ten directors of family medicine residency programs and a representative from the University of Colorado Department of Family Medicine. CAFMR works to cultivate and support a highly skilled family physician workforce throughout Colorado, aiming to address the needs of the state's population, including those in rural and underserved communities.