Job Description
Job DescriptionAdministrative Assistant
Facility: Nursing & Rehabilitation Center
Location: Westchester County, NY
Shift: Full Time - 9am-5pm
Pay Rate: $20–$24 per hour
Join Our Team
We are seeking a dedicated, organized, and detail-oriented Administrative Assistant to support our Nursing Department and contribute to the smooth daily operation of our facility. This role is ideal for an experienced administrative professional who thrives in a healthcare environment and enjoys supporting a collaborative clinical team.
Key Responsibilities
-
Answer and direct incoming calls while accurately documenting and relaying messages
-
Organize and maintain files, records, and office systems within the Nursing Department
-
Manage incoming and outgoing department mail and distribute correspondence appropriately
-
Communicate relevant information across departments and redirect inquiries as needed
-
Prepare and type correspondence, reports, memos, manuals, and other documentation
-
Interact professionally with vendors, agencies, healthcare partners, and visitors
-
Assist with nursing department payroll preparation in the absence of the Staffing Coordinator
-
Coordinate annual employee health assessments for nursing staff
-
Order and maintain office supplies and resources
-
Maintain confidentiality of personnel records and departmental information
-
Greet and assist visitors, employees, residents, and family members seeking the Director of Nursing Services
-
Provide administrative support for departmental projects and operational needs
Qualifications
-
Minimum of 3 years of experience in a nursing home, rehabilitation center, or healthcare setting
-
At least 2 years of experience using SigmaCare (Cigma)
-
Experience with EMR systems
-
Knowledge of scheduling transportation for patients and residents
-
Strong organizational, communication, and multitasking skills
-
Ability to maintain confidentiality and professionalism at all times
-
Proficiency in Microsoft Office applications
Benefits
-
Generous Paid Time Off (PTO)
-
Medical, Dental, and Vision Insurance
-
Company Perks and Employee Discounts
-
Employee Recognition Programs
-
Supportive and Team-Oriented Work Environment
-
Opportunities for Professional Growth and Development
If you are an experienced administrative professional with a passion for healthcare and a commitment to supporting exceptional patient care, we encourage you to apply today.
IND123