Job Description
Job Description
Administrative Assistant
A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.
Skills:
- Proficient with Microsoft Office Suite – Word and Excel in particular
- Telephone Etiquette – listening and responding appropriately
- Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
- Adept at storing and retrieving files – physically and on a computer
- Transcription from dictated information
- Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
- Familiarity with financial accounting, and tax software a plus, but not required
- Transcribing
- Dictation
Characteristics:
- Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
- Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
- Highly organized
- Multi-tasker
- Concern for security and confidentiality
- Team member with demonstrated interpersonal skills and positive attitude
- Ability to work in an atmosphere where the work is varied each day
Administrative Assistant
A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.
Job Responsibilities include:
- Provides administrative support to ensure efficient operation for three businesses.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Carries out administrative duties such as filing, typing, copying.
- Transcribing correspondence from dictation.
- Supports team by performing tasks related to organization and strong communication.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
- Familiarity with financial accounting, and tax software a plus, but not required
The ideal candidate will possess the following skills and characteristics:
- Proficient with Microsoft Office Suite – Word and Excel in particular
- Telephone Etiquette – listening and responding appropriately
- Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
- Adept at storing and retrieving files – physically and on a computer
- Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
- Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
- Highly organized
- Multi-tasker
- Concern for security and confidentiality
- Team member with demonstrated interpersonal skills and positive attitude
- Ability to work in an atmosphere where the work is varied each day
Work Hours and benefits:
- Monday through Friday, 8:00 am to 5:00 pm
- Comprehensive benefit package, including health, dental, and vision insurance.
- Eligible for company profit sharing plan after one year of employment.
- Education and Experience Requirements:
- High school diploma or equivalent education required
- 3 years of administrative assistant experience