Job Description
Job DescriptionWe are looking for a dedicated Receptionist to join our healthcare team in Port Jefferson Station, New York. In this active and dynamic office environment, you will play a vital role in supporting children with specialized needs. This is a long-term contract position, offering an opportunity to make a meaningful impact while utilizing your administrative and communication skills.
Responsibilities:
• Serve as the first point of contact by welcoming visitors and answering inquiries both in-person and over the phone.
• Manage multi-line phone systems, including handling inbound calls and routing them appropriately.
• Provide accurate translations and communication support in Spanish when necessary.
• Maintain an organized reception area and ensure all administrative tasks are completed efficiently.
• Support office operations by scheduling appointments and managing calendars.
• Assist with general administrative duties, including data entry and document preparation.
• Foster a welcoming and detail-oriented environment for clients, staff, and visitors.
• Collaborate with team members to ensure smooth daily operations in a lively and fast-paced setting.
• Uphold confidentiality and maintain a detail-oriented approach when handling sensitive information.
• Address and resolve any immediate issues or concerns raised by clients or visitors.• Minimum of 2 years of experience in a receptionist or administrative role.
• Proficiency in handling multi-line phone systems and switchboards with up to 10 lines.
• Strong verbal and written communication skills, including fluency in Spanish for translation purposes.
• Ability to manage inbound calls and provide excellent customer service.
• Exceptional organizational skills and attention to detail.
• Comfortable working in a fast-paced, active office environment.
• Experience supporting individuals with specialized needs is a plus.
• High level of professionalism and ability to maintain confidentiality.