Job Description
Job DescriptionSalary:
Job Category Marketing
Job Title Marketing Coordinator
LevelEntry/Mid-level
Time TypeFull-time
Travel RequirementsLimited; less than 10%
LocationIndianapolis, IN (Firm Headquarters)
McGuire Sponsel is seeking a detail-oriented, collaborative Marketing Coordinator to support and enhance a high-performing marketing team. This role will serve as the foundational glue between strategy and executionmanaging content coordination, supporting campaign delivery through ownership of the teams project management system, and ensuring consistent project momentum. The ideal candidate thrives in a dynamic environment and brings both precision and people skills to the table.
Reporting directly to the Marketing Manager, the Marketing Coordinator will play a key role in keeping marketing operations organized, efficient, and forward moving.
Key Responsibilities
Project & Content Coordination
- Own and manage project timelines in marketing-focused project management platforms, Wrike being the primary tool
- Organize and maintain marketing collateral, content libraries, and brand materials
- Coordinate editorial calendars and channel-specific content schedules
Cross-Team Collaboration
- Act as a liaison between the marketing team and practice lines, sales, and partner firms
- Coordinate inputs and feedback for cross-functional marketing projects and campaigns
- Support alignment across internal stakeholders and external agency partners
Digital Marketing & Platform Support
- Coordinate content updates across digital marketing platforms (website, email, social)
- Monitor and assist with platform maintenance and performance updates
- Track and document ongoing digital projects and optimization needs
Digital and In-Person Event & Outreach Support
- Assist with firm-hosted and sponsored virtual and in-person events, webinars, conferences, etc.
- Support planning and logistics for event communications, client gifting, and partner initiatives
Administrative & Operational Support
- Provide administrative support to the marketing team (scheduling, organizing files, etc.)
- Help document best practices, manage checklists, and support team efficiency
- Track project deliverables and deadlines to ensure follow-through
What Makes You a Great Fit
You Bring What the Team Needs...
- Process-minded with strong follow-through
- Excellent organizer with an eye for detail and consistency
- Energetic team player who thrives in collaborative settings
- Quick learner with curiosity and a desire to grow in the marketing field
- Comfortable managing multiple deadlines in a fast-paced environment
You Understand What the Team Already Has...
- You appreciate structure and standards
- You collaborate well with others who value quality and candor
- Youre flexible and dependableable to adapt and step in where needed
Qualifications
- A degree in marketing or a related field with relevant internship or job experience
- 35 years of project coordination or marketing support experience (preferred)
- Proficiency across social media platforms (LinkedIn, YouTube, Instagram, etc.)
- Familiarity with administrative processes and multi-project coordination
- Strong organizational skills and a high attention to detail
- Excellent communication skills, both written and verbal
- Comfortable using Microsoft Office and collaborative work tools
- Experience with creative tools (Adobe Creative Cloud, Canva, Illustrator, InDesign, Photoshop, etc.)
- Bonus: Familiarity with marketing tools (HubSpot, Wrike, etc.)
- Bonus: Podcasting or video experience is great!
- No tax experience required
- Must have a valid drivers license, reliable transportation, and ability to travel as needed
Who we are:McGuire Sponselis a national specialty tax consulting firm that has experienced tremendous growth while serving leading accounting firms and businesses across the country. Our firm partners with CPAs and their clients to provide Fixed Asset Services, R&D Tax Credit Services, Global Business Services, and Location Advisory Services.
What we offer: A career at McGuire Sponsel means growthprofessionally and personally. Heres what you can expect:
- Competitive benefits package, including paid time off, 401k with employer matching, and health and wellness benefits
- A modern, vibrant office space near top restaurants, shops, and cultural attractions
- Access to building amenities like a coffee shop, bank, and high-end fitness center
- 9 Paid holidays off
- Team-building activities, community outreach opportunities, and industry professional development opportunities
- A supportive team that values curiosity, creativity, and having fun while getting the job done!
McGuire Sponsel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, pregnancy, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Applicants with disabilities may contact McGuire Sponsel via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact McGuire Sponsel at 317-564-5000.