Job Description
Job Description
Primary Functions:
· Charges expenses to accounts and cost centers by analyzing invoice/expense reports;
· Review and utilization of AP aging to schedule processing;
· Review purchase orders, contracts, invoices, or payment discrepancies when necessary;
· Reconcile monthly vendor statements as necessary;
· Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors;
· Process reoccurring payments to utility companies and vendors on a timely schedule;
· Ensure required documentation is obtained for new vendor setup;
· Research identify, and analyze discrepancies and troubleshoot to resolve;
· Maintain historical records by scanning and filing documents;
· Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;
· Must maintain all companies information confidential;
· Heavy volume of invoices related to purchase and work orders;
· Post and review invoices for accuracy and proper authorizations;
· Utilization of excel to prepare schedules as necessary for expense allocations, etc.
· Any situation that requires more attention must be reviewed with direct supervisor;
Qualifications
· Bachelor’s Degree, especially in accounting or finance is preferred, but not necessary;
· 2+ years of prior AP experience working in property management or real estate is required;
· Must be highly organized and detail oriented;
· Track, manage, and adhere to strict deadlines;
· Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;
· Must be able to handle a high volume of transactions daily and work at a fast pace;
· Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;
· Must be a team player with the ability to interface with multiple departments.
· Must provide excellent client service to vendors, managers, other departments, and executive staff members.
· Must have reliable mode of transportation;
Interviews to be held in our Great Neck office this week!
Applications without resumes attached will not be opened.