Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Coordinator to join our team in Woods Hole, Massachusetts. In this long-term contract position, you will play a vital role in ensuring the timely and accurate processing of invoices and payments, adhering to organizational policies and procedures. The ideal candidate will bring strong attention to detail, excellent organizational skills, and a collaborative spirit to support various accounts payable functions.
Responsibilities:
• Review invoices to confirm accuracy and prioritize payments based on established terms and documentation.
• Process purchase order (PO) and non-PO invoices efficiently within institutional systems.
• Respond to vendor inquiries regarding payment statuses and resolve any discrepancies or disputes.
• Audit vendor statements regularly to identify and address outstanding issues.
• Manage incoming mail distribution for the Accounts Payable and Procurement teams.
• Maintain organized and accurate documentation for audit purposes and internal recordkeeping.
• Assist with auditor selection requests and provide necessary support during audits.
• Address internal inquiries related to payment statuses and ensure timely resolutions.
• Perform general office duties associated with accounts payable operations.
• Contribute to special projects and initiatives as assigned.• Associate degree in Accounting, Business, Finance, or a related field.
• Minimum of two years of experience in accounts payable or a similar role.
• Proficiency in Microsoft Office applications and relational database systems.
• Strong communication and interpersonal skills to collaborate effectively with vendors and internal teams.
• Excellent organizational abilities and attention to detail.
• Familiarity with accounts payable practices, including invoice coding and payment processing.
• Knowledge of Automated Clearing House (ACH) transactions and check runs.
• Bachelor’s degree and three years of relevant experience are preferred but not required.