Job Description
Job DescriptionWe are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment.
Responsibilities:
• Deliver high-quality customer service by responding promptly to inquiries and requests.
• Manage service desk operations, including call logging and inquiry tracking.
• Assist visitors, handle HR-related documentation, and support onboarding procedures.
• Verify the completion of required employment paperwork, including I-9 and W-4 forms.
• Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination.
• Prepare reports, presentations, and communications for departmental use.
• Maintain personnel records and ensure adherence to retention policies.
• Oversee office management tasks, including facilities coordination and supply inventory.
• Support HR projects and initiatives, identifying areas for process improvement.
• Supervise student assistants and ensure adequate staffing for service desk operations.• Proven experience in administrative support roles, preferably within HR or a related field.
• Strong customer service skills with the ability to communicate effectively.
• Proficiency in HRIS systems such as Workday or PeopleSoft.
• Excellent organizational abilities, including calendar management and document preparation.
• Familiarity with onboarding processes and handling personnel records.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software.
• Commitment to maintaining confidentiality and professionalism in all tasks.