Job Description
Job DescriptionAbout Akoya
We’re a woman-owned small business that delivers big results in strategic communications. For 25 years, Akoya has thrived in the government consulting landscape helping agencies launch new programs, leverage internal and external support, and drive their missions forward. Our strategic approach to communications increases the quality of services and makes Akoya a comfortable home for motivated communications professionals who value and rely on the idea-sharing and collaboration inherent in our corporate culture.
Executive Assistant (6-Month Temp-to-Hire)
Employment Type: Temporary (6 Months), with opportunity for Full-Time conversion.
We are hiring an Executive Assistant to support the CEO & COO of Akoya. The Executive Assistant to the C-Suite is a high-impact, 6-month temporary-to-hire role providing senior-level administrative, operational, and strategic support to the CEO & COO. This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and is interested in the opportunity to transition into a permanent role based on performance and business needs.
The Executive Assistant supporting the CEO & COO will be responsible for the following duties:
- Manage complex, fast-changing calendars.
- Assist with scheduling and managing meetings, booking travel, etc.
- Prepare agendas, briefing materials, take high-level notes, and track action items
- Flag important deadlines for things at risk
- Delegate or escalate tasks depending on the urgency
- Manage the daily schedules, ensuring meetings are being attended and updates to the schedule are sent to leadership as needed
- Facilitate cross-functional collaboration by coordinating schedules and priorities
- Coordinate executive-level projects, track deadlines, and follow up on action items
- Draft, review, and manage email correspondence on behalf of the CEO & COO
- Coordinate personal administrative tasks, such as scheduling personal appointments and arranging orders for personal items.
- Manage daily timesheets, expense reports, and administrative tracking
- Maintain organized filing systems (digital and physical)
- Identify opportunities to improve processes, efficiency, and workflows
- Represent the CEO & COO professionally in meetings and communications
Requirements
- Bachelor’s degree required
- 3+ years of experience as an Executive Assistant or similar role supporting senior executives
- Exceptional organizational, time-management, and multitasking skills
- Strong written and verbal communication skills
- High level of professionalism, confidentiality, integrity, and discretion
- Proficiency with Microsoft Office, Google Workspace, and scheduling tools
- Excited by a fast-paced environment
- Must be located in commuting distance of Pittsburgh or Washington D.C.
Desired Qualifications
- Experience supporting a company president, CEO, or C-suite executive
- Experience in federal consulting is a plus
- Project management or operations experience is a plus
Base Compensation
- Base compensation: $60,000 to $80,000 annually. Actual compensation is subject to variation due to factors such as location, education, years of experience, and candidate skillset.
Employee Benefits
Akoya provides generous benefits for its full-time employees including:
- Medical, dental, and vision insurance
- 401(k) *eligibility rules apply
- Eleven federal holidays and paid time off
- Flextime to navigate the unexpected
- And more!
Akoya is an Equal Opportunity Employer and, in compliance with applicable laws, ordinances, rules, and regulations, affords equal opportunities for all qualified persons without regard to race, color, religion, age, creed, marital status, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.