Job Description
Job DescriptionJob Summary:
The Accounting Assistant will be responsible for the daily processing of accounts payable vouchers and related activity. Additionally, the position will perform certain account reconciliations.
Duties/Responsibilities:
- Process Accounts Payable invoices, ensuring proper G/L and Job Coding, as well as company terms compliance.
- Review and audit employee expense reports, ensuring proper G/L and Job Coding, as well as company terms compliance.
- Assist in the payment of vendor vouchers, which includes verification of federal ID numbers, review of purchase orders, and resolving any discrepancies.
- Vendor account setup and maintenance
- Participate in the annual 1099 preparation.
- Ensure outstanding obligations are credited upon payment, identify discount opportunities if applicable, and issue purchase order amendments or stop payment orders as needed.
- Perform account reconciliations on a monthly and as needed basis.
- Verify and report on sales and use tax based on invoices incurred.
- Prepare ad hoc reports as needed.
- Perform other related duties as assigned.
Required Skills/Abilities:
- 3+ years AP experience mandatory
- 2+ years General ledger reconciliation experience required.
- 2+ years of AP reconciliation experience required.
- 2+ years of PO management experience preferred.
- 2+ years of QuickBooks experience, including AP and AR required.
- 2+ years Construction Accounting experience preferred.
- Experience with Credit Card software processing preferred.
- Intermediate Excel skills are required.
- A working knowledge of lien release process is preferred.
Education and Experience:
- High school diploma is required.
- Associate’s degree, in Business or preferably Accounting, from a regionally accredited school is preferred.