Secretary II - Public Affairs

Job Description

Job Description

POSITION SUMMARY

This position is responsible for providing secretarial and clerical support requiring independent judgment, initiative and considerable knowledge of departmental operating policies and procedures

FUNCTIONS OF THE JOB

Essential Functions

Types a variety of routine and non-routine documents such as letters, memoranda, forms, contracts, agreements, specifications, requisitions, vouchers, notifications, reports, invoices, personnel related documents, etc.

● Answers and directs calls; takes messages or refers callers to appropriate city personnel.

● Processes travel reimbursements; makes basic calculations to verify amounts.

● Opens and distributes mail; prepares mailings. Performs customer service functions; responds to and resolves complaints or forwards to appropriate individuals.

● Performs clerical support duties such as filing, copying, and faxing information.

● Compiles and assembles information for reports; types statistical reports.

● Attends meetings and takes and transcribes dictation.

● May perform routine accounting activities such as ordering office supplies and posting transactions.

● May schedule meetings and make travel arrangements.

● May carry out special projects as assigned.

● Some positions may create tables, graphs, charts, spreadsheets, and presentation materials using spreadsheet, database, and presentation software applications.

● May compose routine and non-routine correspondence.

● May require attendance at public events or ceremonies

● Performs other duties as assigned.

QUALIFICATION REQUIREMENTS

Knowledge:

• A high school diploma or General Educational Development (G.E.D.)
  
• Must possess and maintain a valid drivers license.

Experience:

• Three years of secretarial experience. OR an equivalent combination of education, training and experience. Must be proficient in keyboarding and using word processing, spreadsheet, and database computer applications.

Skills and Abilities:

● Data Utilization: Requires the ability to process, calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent action in relation to these computational operations.

● Human Interaction: Requires the ability to provide guidance, assistance and/or interpretation to others, such as coworkers, other city personnel, and the public, on how to apply policies, procedures and standards to specific situations.

● Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a computer, typewriter, calculator, copy and fax machines, and other office machines, and/or materials used in performing essential functions.

● Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information such as policies, procedures, reports, contracts, requisitions, and correspondence.

● Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.

● Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral or diagram form. Involves semi-routine standardized work, with some latitude for independent judgment regarding choices of action.

● Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties that may be subject to frequent change.

● Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.

● Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work. Tasks may involve extended periods of visual concentration at a keyboard or workstation.

● Sensory Requirements: Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds, associated with job-related objects, materials and tasks.

Working Environment:

● Normal office environment with attending outside functions when required.

Machines, Tools, Equipment and Work Aids:

● Personal Computer

● Telephone

● Cell Phone

● Copier/Fax Machine

● Vehicle

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS

While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear. This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen. The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.

The St. Louis Metropolitan is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position. All job offers are contingent upon passing a medical evaluation/drug screen and criminal background check.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

Company DescriptionWelcome to the St. Louis Metropolitan Police Department, the home to some of the nation’s finest police officers and civilian employees. Established in 1808, our Department has a rich history and many traditions. We strive to provide the city of St. Louis with the highest level of police service.

Our department is dedicated to diversity and inclusion and we are committed to community policing. Our workforce is made up of over 400 civilian employees and 1,100 sworn officers. Our police officers interact daily with citizens and they have the opportunity to make a positive difference in the lives of St. Louisans. We believe policing is one of the most rewarding and noble professions.

Company Description

Welcome to the St. Louis Metropolitan Police Department, the home to some of the nation’s finest police officers and civilian employees. Established in 1808, our Department has a rich history and many traditions. We strive to provide the city of St. Louis with the highest level of police service.\r\n\r\nOur department is dedicated to diversity and inclusion and we are committed to community policing. Our workforce is made up of over 400 civilian employees and 1,100 sworn officers. Our police officers interact daily with citizens and they have the opportunity to make a positive difference in the lives of St. Louisans. We believe policing is one of the most rewarding and noble professions.