Job Description
Job DescriptionWe are looking for a detail-oriented and welcoming Receptionist to join our team in Midland, Texas. This Contract to permanent position plays a vital role in creating a positive first impression for clients, visitors, and employees. The ideal candidate will manage front desk operations, provide administrative support, and ensure the reception area reflects the organization’s high standards.
Responsibilities:
• Greet and assist clients, visitors, and staff with a friendly and detail-oriented attitude.
• Provide comprehensive front desk services, including answering and directing calls using a multi-line phone system.
• Schedule and prepare conference rooms for meetings, ensuring all necessary equipment and materials are available.
• Coordinate workspace setup for new employees, ensuring their areas are fully equipped and presentable.
• Support onboarding activities by arranging name plates, badges, fuel fobs, and business cards as needed.
• Handle incoming and outgoing mail, including sorting, distributing, and scheduling courier services.
• Maintain cleanliness and organization of the reception area to uphold the company’s high standards.
• Assist with administrative tasks such as data entry, filing, and preparing documents or reports.
• Monitor and manage office supply inventory in collaboration with the procurement team.
• Enforce security procedures by managing visitor logs, issuing access badges, and overseeing building entry protocols.• At least 1 year of experience in a receptionist or similar front desk role.
• Proficiency in operating a multi-line phone system and managing inbound calls.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent verbal and written communication abilities.
• Familiarity with basic administrative tasks such as filing and data entry.
• Ability to maintain professionalism and composure in a fast-paced environment.
• Knowledge of office equipment and basic troubleshooting.
• A customer-focused mindset with a commitment to creating a welcoming atmosphere.