Job Description
BUILD YOUR FUTURE AS YOU BUILD DREAMS
Do you want to accelerate your career growth with exceptional training and mentorship? Would you like to be an integral member of the team, working on challenging projects that enhance the community? Are you ready to roll up your sleeves and make an impact?
W.E. O’Neil is hiring a Part Time (20 Hour/Week) Receptionist for a commercial construction company's regional headquarters. If you’d like to fast-track your personal and professional development, join our team!
Our Values and Culture
W.E. O’Neil is a nationally ranked construction industry leader that applies vision and innovation to today’s design and build challenges. We turn top-tier technology and thoughtful leadership into trusted solutions for our clients. We Value People. We Build Dreams.
The heart of our brand is our exceptional team and the great relationships we have built since 1925. As a 100% employee-owned company, we are deeply invested in both our clients’ and employees’ success. We are driven by our vibrant and collaborative culture and celebrate growth, achievement, and personal milestones. Leadership is fully engaged and accessible. There’s a synergy that’s intrinsic to all we do. We are truly One Team.
Your Impact
The primary function of the Receptionist is to be the first point of contact for our company, as well as offer administrative support across the organization. The Receptionist will ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
FLSA Status:
Hourly - Non-Exempt - Part Time (20 Hours/Week)
Rate:
$16 - $24/hr
Reporting Relationship:
Reports to the Director of Administration/Human Resources
Essential Duties & Responsibilities:
The duties, responsibilities and attributes of the Receptionist typically include, but are not limited to:
Technical Skills
- Answer, screen, and forward incoming phones calls
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute incoming mail/deliveries; prepare outgoing shipments as needed
- Direct visitors to the appropriate person and office
- Maintain a clean and functional office
- Provides general office support
- Miscellaneous clerical filing. Includes vendor payable filing
- Electronically files documents on Box
- Assists with coordination of meetings, calendaring, setting up room, etc.
- Order lunch for inner-office company meetings
- Order supplies to ensure all office, kitchen, and janitorial supplies are stocked
- Monitor main office parking
- Assists with planning Company Events (summer picnic, leadership retreat, holiday party)
- Back up to Office Administrator and Project Administrator when needed
Management Skills
- Maintain employee and project directories
- Ensure incoming phones calls are directed to the appropriate person, department, or project
- Assist the Estimating department on bid day
- Manage the conference room(s)/calendar of rooms
Personal Attributes
- Work Efficiently – Allocates one’s own time efficiently; handles multiple demands and competing priorities; efficiently processes paperwork
- Takes initiative, strives for increased responsibility, and has a desire to learn
- Shows emotional maturity, punctuality, and dependability
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Approachable
- Maintains appropriate relationships with coworkers, colleagues, clients, subcontractors, and others
Interpersonal Skills
- Effective multitasking and stress management skills
- Foster Teamwork – Participates and fosters collaboration among coworkers
- Effective written and verbal language communication skills
- Show alignment with and promotes WEO Corporate Values
- Ethical Conduct
Qualifications
High school degree or GED required or one year administrative experience preferred; additional certification in Office Management is a plus.
Broad understanding of clerical and administration processes, including office equipment such as computers, phones, photocopiers, and fax machines.
Understands and effectively uses company software programs and systems:
1. Proficiency in basic computer skills (MS Word, Excel)
2. Proficiency in Outlook and can manage calendars, address books, tasks, and email
- Ability to navigate and manage files and folders in Box.com
- MS Teams
Effective oral and written communication skills
Well-developed time management and organization skills
Physical Demands:
Performance of the required duties will require physical ability to navigate office and other spaces.
This is largely a secondary role; however, filing and supply distribution is required. This would require ability to lift files, open filing cabinets bend or stand as necessary, and carry/drop off supplies to desired employees.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, & filing cabinets. Occasionally this position will visit active construction projects where company-provided PPE is required.
These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities to foster professional growth, but only as they can remain accountable for their core responsibilities.