Job Description
10140 W 76th St, Eden Prairie, MN 55344 | (651) 300-9711 | www.havenbuildersmn.com
Administrative Project Coordinator
The administrative project coordinator will support construction projects from start to finish.
We are seeking a highly organized and detail-oriented administrative assistant to join our construction firm. As the administrative assistant, you will be responsible for carrying out various clerical and administrative duties to ensure the smooth functioning of our office.
Your primary responsibilities will include:
- Liaising with clients, vendors, and contractors to ensure timely communication and successful project completion.
- Supporting project managers with invoicing, collections and payables
- Answering and directing phone calls, emails, and other correspondence to the appropriate person or department.
- Maintaining and organizing physical and digital files, including contracts, blueprints, and permits.
- Coordinating and scheduling appointments, meetings, and project deadlines.
- Assisting with the preparation of financial reports, invoices, and other administrative documents.
- Ordering and maintaining office supplies and equipment.
To be successful in this role, you should possess excellent organizational and time management skills, as well as strong written and verbal communication abilities. You should also have experience with office software such as Microsoft Office and Google Suite.
If you are a motivated self-starter with a passion for organization and customer service, we encourage you to apply for this exciting opportunity. We offer competitive compensation packages and opportunities for growth within the company.
If you are organized, self-motivated, great at communication and love to support a great team, we want to talk to you!
Responsibilities:
Introductory calls to new clients
Answering phone calls, managing main company line
Managing online customer files and correctly documenting the process steps
Scheduling inspections and site visits
Invoicing
Managing internal priorities
Assisting with cross-team communication on a project
Problem solving
Multitasking and prioritizing
Data entry, spreadsheets, computer systems
Assisting with administrative tasks delegated by management team
Office management
Qualifications
Associates degree or equivalent work experience
1 year of office or administrative experience preferred
Excellent organizational and project management skills
Strong communications and interpersonal skills
Ability to work both independently and as part of a team
Proficiency in google suite and ability to learn new software
Understanding of construction processes preferred
Haven Builders is a residential & multifamily restoration and remodeling company servicing the Twin
Cities Metro area. Haven Builders specializes in building, designing and reconstruction. Our restoration services include, fire restoration, water restoration, and reconstruction. Our construction services include kitchens, bathrooms, remodels, basements, roofs, siding, new builds and additions.
Haven Builders is known for its integrity, honest approach to clients and employees, and great work environment. We provide a welcoming, fast paced environment, where you can grow your career.
Job Type: Full-time
Salary: $40,000.00 - $55,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Eden Prairie, MN 55344: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person