Job Description
Job Title: HR Assistant
Job Summary:
We are seeking a highly organized and detail-oriented HR Assistant to join our team. The HR Assistant will provide administrative support to the HR department, assisting with various tasks related to recruitment, employee onboarding, records management, and HR operations. The ideal candidate will be proficient in HR procedures and possess excellent communication and interpersonal skills.
Key Responsibilities:
1. Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews.
2. Coordinate new hire orientation and assist with employee onboarding activities, including paperwork completion and benefits enrollment.
3. Maintain accurate employee records and databases, ensuring confidentiality and compliance with data protection regulations.
4. Assist with payroll processing by verifying timesheets, updating employee information, and addressing payroll-related inquiries.
5. Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
6. Assist in organizing employee training sessions, workshops, and other HR events.
7. Support HR projects and initiatives, such as performance management, employee engagement surveys, and diversity and inclusion programs.
8. Prepare HR-related documents, such as employment contracts, offer letters, and termination letters.
9. Conduct research on HR trends, best practices, and legal requirements to ensure compliance with relevant regulations.
10. Assist with the maintenance of HR files, ensuring documents are accurately filed and easily accessible.
Qualifications:
1. Bachelor's degree in Human Resources, Business Administration, or related field preferred.
2. Proven experience as an HR Assistant or in a similar administrative role.
3. Knowledge of HR processes, procedures, and best practices.
4. Strong attention to detail and accuracy in data entry and record keeping.
5. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
6. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and HRIS (Human Resources Information Systems) software.
7. Exceptional communication and interpersonal skills, with the ability to interact with employees at all levels.
8. Ability to maintain confidentiality and handle sensitive information with discretion.
9. Strong problem-solving skills and the ability to work independently as well as part of a team.
10. Knowledge of employment laws and regulations is a plus.