Job Description
DescriptionDescription:
An Office Clerk at XTalk Prep is responsible for providing clerical and administrative support to ensure the smooth functioning of our office. They handle various tasks such as organizing files, managing correspondence, and assisting with day-to-day operations.
Key Responsibilities
Duties and Responsibilities:
- Greet and assist visitors in person or over the phone in a friendly and professional manner.
- Maintain and organize physical and digital filing systems, ensuring documents are accurately labeled and easily accessible.
- Assist with data entry, document preparation, and record-keeping tasks as needed.
- Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
- Order and maintain office supplies, keeping track of inventory levels and reordering as necessary.
- Assist with scheduling appointments, meetings, and travel arrangements for staff members.
- Provide general administrative support to team members as requested.
Skills, Knowledge and Expertise
Required Skills & Abilities:
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in a clerical or administrative role preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong interpersonal skills and the ability to work well independently and as part of a team.
Benefits
Benefits:
- 401(k) retirement plan with matching contributions
- Accidental Death & Dismemberment (AD&D) insurance
- Dental insurance coverage
- Disability insurance