Job Description
An executive assistant provides administrative support at an executive level within the Law Firm. The main tasks of an executive assistant are handling office-management duties, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties.
An executive assistant plays a very important role in a company. The administrative tasks handled by the executive assistant are necessary to ensure a harmonious flow in the company, which would otherwise be altered.
Good communicators, technology-savvy, and great multitaskers, their purpose in one phrase would be to support top-level executives with their expertise and skills.
They serve as the executive officer’s right hand and manage everything that the officer cannot do because of their tight schedule. An executive assistant knows about their officer’s needs, wants, strengths, and weaknesses, and handles all the tasks keeping this in mind. The ability to fluently speak both languages SPANISH and ENGLISH is a must.
Compensation:
$18 - $19 per hour
Responsibilities:
- Utilize the website, social media, and printed materials to raise our visibility in the community
- Order office equipment and supplies as needed
Duties include, but are not limited to:
- Answering a multi-line telephone system
- Assists with the intake process of new clients
- Tracks client/attorney communication notes in a cloud-based legal system
- Obtains police reports from the police department and online
- Scan, stamp, and distribute mail
- Process client payments
- Serves as the primary partner for our receptionist
- Assist with criminal and personal injury matters
Qualifications:
- Proficient in basic computer software and can quickly learn to use new programs
- Proven track record of completing projects on time in an orderly manner
- Customer service, bookkeeping, or administrative experience is preferred
- Display excellent written, problem-solving, and verbal communication skills
Required Skills
- The ability to effectively multi-task numerous responsibilities while cheerfully managing interruptions is an absolute must
- Must have experience with professionally interacting with clients
- Bilingual (The ability to fluently speak both Spanish and English is a must)
- Highly organized with attention to detail and accuracy
- Highly dependable, responsible and maintains client confidentiality
- Works well with a variety of personalities and is a team player
- Outstanding prioritization and time management skills
- Enjoys working in an office environment. (This is not a remote or work-from-home position)
- Is adaptive and flexible
- 3 plus years of experience.
- Associates degree in business
Preferred but not required skills:
- Experience with personal injury cases
- Experience with criminal cases
- Experience with insurance claims
About Company
At Inkelaar Law Injury Attorneys, we are a family of trial injury lawyers with strong ties to the Lincoln and Omaha communities. Over the years, we have built strong bonds with our clients. Continuing a multi-generation commitment to helping those seeking recovery and justice, we’re not just looking to make a case, but to form a lasting relationship.