Job Description
Job DescriptionLHH Recruitment Solutions is seeking a Senior Office & Administrative Coordinator (On-Site)
We are seeking a reliable and detail-driven Senior Office & Administrative Coordinator to support daily operations within our fast-paced engineering office. This role is well-suited for someone who thrives in a technical, team-oriented environment and enjoys being the central hub for office activity. You will play a key role in maintaining an efficient workplace and ensuring visitors and employees have a seamless experience.
Key Responsibilities
- Serve as the main point of contact for visiting partners, vendors, and candidates, ensuring a professional and welcoming experience
- Prepare conference rooms for technical discussions, interviews, and engineering team meetings
- Manage office logistics, including all incoming and outgoing mail, shipments, and supply deliveries
- High Level support for domestic and international travel coordination
- Expense reporting and documentation
- Coordinate lunches, team workshops, and onsite training sessions, including setup and cleanup
- Help organize employee engagement activities, engineering team events, and onsite programs
- Administer visitor and temporary badges in accordance with security protocols
- Provide backup support to facilities related to office supply inventory, kitchen maintenance, and overall workspace upkeep
- Assist with coordination of event tickets, group outings, and associated hospitality needs
Qualifications
- High School Diploma
- Bachelor's Degree preferred with 3+years' experience or 5+ years as SR Administrative Assistant
- Strong customer-service orientation with the ability to support teams in a technical, project-driven environment
- Ability to communicate effectively with cross-functional engineering teams and a range of professional personalities
- Professional, approachable
- Ability to respond quickly to shifting priorities and meet time-sensitive deadlines
- Proficiency with Microsoft Office
- Onsite role: Monday to Friday
Equal Opportunity Employer Minorities/Women/Veterans/disabled
Pay Details: $85,000.00 to $100,000.00 per year
Search managed by: Nadina Jackson
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.