Payroll & Inventory Clerk

Job Description

Job Description

A Spanish version of this position is available upon request
La version de esta posicion esta disponible en Español si es requerida

BHSN, one of the fastest growing organizations providing whole person care in the region, is in search of passionate individuals to join our rapidly growing team!

Position Summary:

The Payroll & Inventory Clerk plays a key role in supporting BHSN’s Accounting Department, with responsibilities spanning payroll processing, accounts payable, purchasing, inventory management, and fleet tracking. This role requires a high level of attention to detail, confidentiality, and the ability to work collaboratively across departments to ensure operational accuracy and efficiency.

What’s in it for you?

• Generous benefits, including personalized health coverage, paid time off, and holiday pay
• Working within our community, making a real impact, working alongside passionate colleagues
• Accessible leadership team, coaching for your growth, and ample training opportunities
• As a rapidly growing organization, there are endless opportunities to grow within the organization
• Community discounts, loan forgiveness & more

Key Responsibilities:

Payroll Support

• Assist with payroll processing, including data entry, verification, and file maintenance.
• Review employee timesheets and resolve discrepancies in coordination with staff.
• Enter payroll data into HRIS and payroll systems; cross-reference with schedules and timekeeping records.
• Support accurate and timely payment processing.
• Respond to employee payroll inquiries and assist with resolving payroll errors.
• Perform reconciliations for payroll-related accounts and employee deductions.
• Maintain strict confidentiality and security of payroll information.

Inventory and Purchasing

• Maintain accurate inventory records for all incoming and outgoing supplies and equipment.
• Conduct regular inventory audits and reconcile discrepancies.
• Support purchasing processes, including logging items, verifying deliveries, and updating inventory systems.

• Assist with organizational audits involving inventory control and compliance.
• Identify and resolve issues related to inventory tracking and reporting.

Fleet and General Support

• Track and schedule agency fleet maintenance, inspections, and vehicle registrations.
• Provide responsive and professional customer service to internal departments.
• Participate in department meetings, training, and ongoing education through BHSN University.
• Perform other related duties as assigned within the scope of the position.

Required Qualifications:

• High School Diploma or GED required; Associate’s or Bachelor’s Degree in Accounting, Business, or related field preferred.
• Proficiency in Microsoft Excel and Word.
• Strong communication and interpersonal skills.
• Exceptional attention to detail and organizational abilities.
• Ability to work both independently and as part of a team.
• Prior experience in payroll, inventory, or accounts payable is a plus.

Physical Requirements (with or without reasonable accommodation)

• Sitting: Ability to remain in a seated position for extended periods to perform computer-based tasks.
• Computer Use: Ability to operate a computer, keyboard, and mouse to enter data and manage inventory systems.
• Repetitive Motion: Frequent repetitive motion involving hands and wrists while performing data entry and inventory tasks.
• Visual Acuity: Ability to read inventory labels, numbers, and documents accurately.
• Mobility: Ability to move about within office and storage spaces, including walking and standing for periods of time during inventory activities.
• Postural Movements: Ability to bend, reach, kneel, or crouch as needed to access inventory items at various levels.
• Material Handling: Ability to push, pull, or move items such as office equipment and furniture during inventory processes.
• Environmental Conditions: Work may be performed in office or storage environments that may be dusty or contain limited ventilation.

EEO Statement: BHSN is an Equal Opportunity Employer, and supports Diversity, Equity and Inclusion in its hiring and employment practices, so that every team member can feel like they belong and be their authentic self to thrive in their personal and professional lives. In order to do that, all applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status or any other characteristic protected by law.