Administrative Assistant - Compliance Dept

Job Description

Job Description

Full job description

We are looking for a bilingual English-Spanish Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer phone calls
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Record violations and send letters to the residents involved
• Correct or close violations as indicated
• Receive and process architectural modification requests
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an administrative assistant will be a plus
• Bilingual English - Spanish

Company DescriptionRenovations Property Management is a full-service State Licensed Association Management Company that caters to all the needs of Homeowner & Condominium Associations, Cooperatives, High Rise/Luxury Condominiums, Timeshares, and Commercial properties throughout the state of Florida. We are dedicated to helping the Board of Directors conduct business and handle community affairs within governance and ethics guidelines.

Company Description

Renovations Property Management is a full-service State Licensed Association Management Company that caters to all the needs of Homeowner & Condominium Associations, Cooperatives, High Rise/Luxury Condominiums, Timeshares, and Commercial properties throughout the state of Florida. We are dedicated to helping the Board of Directors conduct business and handle community affairs within governance and ethics guidelines.