Job Description
Job DescriptionJob Title: Executive Assistant
Location: Cincinnati, OH 45219
Assignment Duration: 12 Weeks
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Pay Rate: $28.00 – $30.00 per hour
Position Overview
A healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior physician leadership and executive directors within a clinical institute setting. This role serves as a central communication hub, supporting leadership activities, publications, presentations, travel coordination, and day-to-day executive operations.
Healthcare administrative experience is strongly preferred, particularly experience supporting physicians and executive leadership.
Responsibilities
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Serve as the primary administrative and communication point for the Medical Director and executive leadership.
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Manage complex calendars and schedules for the Medical Director, Executive Director, and physician leadership.
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Coordinate meetings with administrators, physicians, vendors, sponsors, and internal stakeholders.
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Handle all electronic and paper correspondence for executive leadership.
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Prepare, submit, and track expense reports and travel documentation.
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Coordinate IT support needs and meeting logistics.
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Record, transcribe, and distribute meeting minutes.
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Support research and publication activities, including:
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Transcribing text and figures for manuscript submissions.
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Coordinating abstract submissions and publication deadlines.
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Obtaining publisher permissions for graphics and materials.
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Securing required approvals and managing timelines.
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Create and organize professional presentations using PowerPoint and other media.
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Assist with national and regional conference planning, including:
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Physician travel arrangements and itineraries.
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Speaking engagements and investigator meetings.
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Submission of faculty paperwork and presentation materials.
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Maintain accurate documentation and reimbursement records.
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Ensure timely and professional communication with internal and external stakeholders.
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Perform additional administrative duties as assigned.
Required Skills & Experience
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2–3+ years of administrative experience in a healthcare environment preferred
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Experience supporting physicians and executive leadership strongly preferred
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Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
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Excellent organizational, multitasking, and follow-through skills
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Strong written and verbal communication abilities
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Ability to work independently and make sound decisions
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Knowledge of medical terminology
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Functional computer and office equipment skills (copiers, fax, etc.)
Education
Required:
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High School Diploma or GED
Preferred:
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Associate Degree in Business or related field
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.