Job Description
Job Description
Why work at Greenwich House?
At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.
Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org.
The Opportunity
The Administrative Assistant provides critical backend support to the Youth Services afterschool program, ensuring compliance, data entry, communications, and financial processes are executed accurately and on time. This part-time role will keep the program running smoothly behind the scenes.
This is an exciting opportunity for someone who is passionate about youth development and wants to be part of a mission-driven organization making a lasting impact in New York City.
Responsibilities
Compliance & Reporting
- Input weekly student attendance and coder entries via Doclink and BTQ
- Responsible for school permits, school meal applications for PS 15 & PS 19 EVCS as well as meals for holiday camps at PS 15
- Prepare all reports to include but not limited to Board, CHHSO, marketing, development, principal
- Complete all data entry for QIFolio
- Manage documentation repositories and filing systems on the server
- Maintain incident report logs and fire drill records
- Support site coordinators with capturing and sharing success stories, photographs, and highlights within the Youth Services team
- Prepare monthly event flyers/newsletters and all parent and academy communications
- Maintain rosters and enrollment records
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Support site coordinators with capturing and sharing success stories, photographs, and highlights within the Youth Services team
Enrollment, Payments & Financial Tracking
- Handle invoicing, reimbursements, vendor payments and supply orders
Internal Communication & Coordination
- Send timely updates on program operations, needs, and challenges to the Director of Youth Services each week
- Coordinate with Greenwich House central teams for communication needs, social media, and website updates
What You’ll Bring
Education & Experience
- High School Diploma, High School Equivalency or College Degree
- 2+ years of experience of work-related skill or experience is required
- Prior experience with DYCD Online and/or Youth Services
- Must have passion for Greenwich House mission and demonstrated interest in the field of education and youth development
Skills & Competencies
- Strong time-management skills and attention-to-detail; reliable and able to accomplish tasks on a timely basis
- Working knowledge of online databases, Excel, Word, and other programs
- Must pass pre-employment background investigation, including but not limited to employment history and criminal background check
Compensation Range
The expected hourly rate range for this position is between $22.00 – $25.00. This range reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.
Benefits
Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
Equal Employment Opportunity & Accessibility
Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran’s status, disability, or any other characteristic protected by applicable law.
We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact us.