Job Description
Job Description
Human Resources Assistant
Department: Human Resources
Work Schedule: Full-time, on-site
Location: Rhode Island-based municipal department
Summary:
We’re seeking a highly organized and service-oriented Human Resources Assistant to join our dynamic municipal Human Resources Department. In this role, you’ll provide essential administrative and technical support across key HR functions—including customer service, benefits administration, payroll data entry, and file management. This position requires discretion, attention to detail, and a firm understanding of HR procedures, ideally within a unionized, public-sector environment.
Key Responsibilities:
- Serve as a primary point of contact for HR-related inquiries from employees, retirees, and the public.
- Maintain HRIS records, employee files, and confidential documents in accordance with state retention laws.
- Assist with payroll and personnel transactions, including data entry into HRIS and timekeeping systems.
- Support benefit enrollment, termination, and changes for health, dental, life insurance, and COBRA.
- Coordinate billing and payment processing for benefits.
- Support public safety pension administration in compliance with union contracts and local ordinances.
- Monitor and manage FMLA, Workers' Compensation, and IOD programs.
- Facilitate recruitment, onboarding, and promotional processes for Fire and Police departments.
- Prepare reports and documentation for audits, employment verifications, APRA requests, and compliance.
- Coordinate with HR team to complete required monthly, quarterly, and annual reporting.
- Assist with internal HR inquiries related to policy, benefits, and employee support.
- Order office supplies and maintain departmental inventory.
- Perform other HR-related tasks as needed, including applicant screenings, orientation prep, and evaluation tracking.
Required Qualifications:
- Associate’s degree and a minimum of 2 years of HR experience
OR
Bachelor’s degree in human resources or related field, and at least 2 years of HR experience - Experience in the public sector or unionized environments preferred
- Proficient in Microsoft Office 365 (Word, Excel, Outlook)
- Minimum typing speed of 40 WPM
- Familiarity with HRIS systems and data confidentiality standards
- Strong interpersonal, written, and verbal communication skills
- HR knowledge assessment may be administered
Preferred Qualifications:
- HR certifications (PHR or SHRM-CP)
- Bilingual skills are a plus
- Experience with municipal policies, employee benefits, and retirement systems
Additional Requirements:
- Valid driver’s license
- Ability to pass a background check
- Willingness to sign a confidentiality agreement
If you’re detail-oriented, collaborative, and passionate about supporting a professional HR operation, we’d love to hear from you!
Company DescriptionYour Complete Satisfaction is Our Number One Goal
Since 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.
Company Description
Your Complete Satisfaction is Our Number One Goal\r\nSince 1978, we have specialized in supplying temporary and direct hire staffing to Rhode Island corporations of all types - including banks, hospitals, manufacturing firms, colleges, professional and legal firms, and governmental agencies.