Job Description
Job Description
We are looking for a detail-oriented Office Manager/Bookkeeper to join our team in Newark, New Jersey. This role is ideal for someone who thrives in a fast-paced environment and has a strong background in financial management and office administration. The Office Manager/Bookkeeper will play a key role in ensuring smooth day-to-day operations while maintaining accurate financial records.
Responsibilities:
• Manage day to day operations, including ad hoc projects.
• Manage accounts receivable processes, including tracking payments, generating aging reports, and handling collections.
• Serve as backup for accounts payable tasks, ensuring timely and accurate payment processing.
• Process payroll for a team of 10 employees using QuickBooks, maintaining compliance and accuracy.
• Oversee customer accounts by verifying bills, credits, and processing payments.
• Administer team commissions and ensure proper documentation.
• Coordinate office operations, including scheduling, inventory management, and permit documentation.
• Collaborate with vendors to organize product deliveries and pickups.
• Generate financial reports and perform bank reconciliations to support month-end close activities.
• Utilize QuickBooks for bookkeeping tasks and financial data management.
• Maintain organized records and provide administrative support to the office as needed.
• Proven experience in bookkeeping, including accounts receivable and accounts payable.
• Proficiency in QuickBooks and Microsoft Excel.
• Strong skills in payroll processing and bank reconciliations.
• Ability to manage month-end close activities and generate financial reports.
• Familiarity with data entry and maintaining accurate financial records.
• Excellent organizational skills and attention to detail.
• Comfortable working in a fast-paced environment and managing multiple tasks.
• Strong communication skills to coordinate with vendors and team members.