Job Description
Job DescriptionDescription:
We are seeking a skilled and organized Administrative Assistant to support upper management, sales, and various office operations. This role ensures efficiency, accuracy, and professionalism by managing tasks,communication, and overall office organization.
Requirements:
Responsibilities:
Meeting & Scheduling Support:
- Organize and schedule meetings, appointments, and training sessions.
- Document meeting minutes, track tasks, and ensure timely follow-ups.
Reporting & Financial Administration:
- Generate, manage, and follow up on required reports.
- Complete and collect co-op funds to meet annual goals.
Compliance & Coordination:
- Maintain compliance with DOT and IFTA requirements.
- Assist in planning and executing company events.
Record-Keeping & Recruitment:
- Maintain sales team records, including call reports, receipts, and incentive programs.
- Post and maintain job openings on various platforms (company website, colleges, job boards).
- Scout, recruit, and schedule interviews to ensure adequate departmental coverage.
- Update employee department charts, job descriptions, and flowcharts.
Communication & Correspondence:
- Regularly manage and update social media accounts with current products, events, and job openings.
- Produce and distribute correspondence, memos, letters, forms, and flyers promptly.
General Office Duties:
- Perform general administrative tasks including filing, typing, scanning, and copying.
- Arrange travel for senior managers.
- Provide support to visitors and customers as needed.
- Answer and route phone calls, reply to emails and voicemails in a timely manner, and resolve
administrative issues.
Workflow & Confidentiality:
- Manage multiple projects efficiently while maintaining high standards of quality.
- Maintain organized computer and manual filing systems.
- Handle sensitive information with the utmost confidentiality and professionalism.
Key Attributes:
- Strong organizational and multitasking skills.
- A positive and professional attitude with excellent attention to detail.
- Ability to meet deadlines and manage priorities effectively.
If you are a proactive and detail-oriented professional ready to streamline office operations and support our
team, we’d love to have you on board!