Job Description
Job DescriptionSalary: 22.00-26.00
Job Summary
The Business Development Administrator supports PNW Warehousings growth initiatives by providing administrative, reporting, and coordination support to the Business Development and Sales teams. This role plays a key part in maintaining accurate client data, preparing proposals and rate sheets, coordinating customer communications, and supporting lead generation efforts. The position ensures internal processes run efficiently so revenue-driving team members can focus on building partnerships and expanding service opportunities.
Why This Role Matters at PNW Warehousing
This role directly supports PNW Warehousings mission of Providing best in class solutions: working for you, growing together. By ensuring accurate data, timely responses, and professional documentation, the Business Development Administrator strengthens customer relationships and enables the companys continued growth across warehousing, logistics, and transportation services.
Supervisory Responsibilities
- None
Duties/Responsibilities
- Prepare, format, and track proposals, RFQs, rate sheets, and client onboarding documentation for new and existing customers.
- Maintain and update CRM records (Salesforce or equivalent), including opportunity tracking, notes, follow-ups, and pipeline reporting.
- Coordinate client communication, meeting scheduling, and follow-ups for the Business Development team.
- Assist in preparing customer presentations, pricing summaries, and service capability documents.
- Conduct market research on potential customers, industries, and lanes aligned with PNW Warehousings service offerings.
- Support preparation of marketing materials such as capability statements, service sheets, case studies, and client onboarding packets.
- Track bid deadlines, contract renewals, and follow-up tasks to ensure timely responses.
- Compile sales activity reports, KPI summaries, and pipeline updates for leadership review.
- Assist with event coordination for trade shows, client visits, and networking opportunities.
- Maintain organized digital records of proposals, contracts, and customer documentation.
- Process expense reports and assist with administrative tasks for the Business Development team.
- Collaborate cross-functionally with Operations, Customer Service, and Leadership teams to gather information for proposals and customer requests.
- Performs other related duties as assigned.
Required Skills/Abilities
- Strong written and verbal communication skills with professional client interaction abilities.
- Excellent organizational skills with the ability to manage multiple deadlines simultaneously.
- High attention to detail, especially when handling pricing, documentation, and client data.
- Ability to prioritize tasks in a fast-paced logistics environment.
- Strong problem-solving and analytical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience working with CRM platforms such as Salesforce or similar systems.
- Ability to work independently while collaborating effectively with cross-functional teams.
- Professional demeanor with strong customer-focused mindset.
Education and Experience
- High school diploma or equivalent required.
- Associates or bachelors degree in Business Administration, Marketing, Logistics, or related field preferred.
- 13 years of experience in administrative support, sales support, logistics coordination, or business development support roles preferred.
- Experience in logistics, transportation, or 3PL environment strongly preferred.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
Benefits:
- 80% covered Medical, Dental & Vision Insurance (80% covered for employee premiums)
- 40 hours of Paid Vacation
- 1 hour of paid sick leave for every 40 hours worked
- 6 Paid Holidays
Work Hours: 9:00 AM - 1:00 PM Monday - Friday and overtime as needed There is the potential for this role to grow into full time.
Candidates will be required to pass a background check and drug test upon being given a conditional offer of employment