Job Description
Job Description
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!
Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.
As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization.
Why You’ll Love It Here:
- Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.
- Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office.
- Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.
- Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.
Responsibilities:
In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:
- Proactively managing the President’s calendar, meetings, travel, and events.
- Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.
- Drafting, editing, and sending professional communications on behalf of the President.
- Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.
- Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.
- Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.
What We’re Looking For:
We’re looking for someone who’s ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is:
- Experienced: 3+ years in a senior-level administrative support role, preferably for an executive.
- Tech-Savvy: Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems.
- Organized and Proactive: You excel at managing schedules, following through on tasks, and solving problems before they arise.
- Relationship-Oriented: You’re warm, professional, and confident in every interaction, building rapport across all levels of the organization.
- Discreet and Trustworthy: Handle sensitive information with emotional intelligence and confidentiality.