Opioid Epidemic Responses Services Program Coordinator

Job Description

Job Description

We're glad you are thinking about joining us.

Grand Itasca is a non-profit organization with a clear vision of being the leader in transforming rural health care by achieving the highest levels of quality, access, and value. Our strength stems from teamwork and collaboration among a talented and diverse group of professionals. With over 700 employees in hundreds of different roles, Grand Itasca can offer a variety of career opportunities.

About the Position

• Opioid Epidemic Response Services Program Coordinator
• Temporary Casual (this position is estimated to work 10-15 hours per week with potential for increased hours based on grant funding and program needs) to last through June 30, 2026. The role's functions will be assessed prior to June 30 to determine continuation of position.
• On-site at Grand Itasca Clinic & Hospital in Grand Rapids, MN.

Job Summary:

The Opioid Response Services Program Coordinator provides administrative and operational support for the Opioid Epidemic Response Services (OERS) grant awarded to Grand Itasca. This position assists with coordination and implementation of grant-related activities focused on workforce development and training in the treatment of opioid-related substance use disorders.

RCORP Description:

Over the funding period, Grand Itasca's RCORP project will:

1. Reduce structural and systems-level barriers within the rural target service area to
   1. Increase access to behavioral health care, specifically for those experiencing SUD/OUD, and more explicitly, for rural pregnant and postpartum persons and their families; and
   2. Address community risk factors and social determinants of health.
2. Strengthen the quality and sustainability of behavioral health care services for those experiencing SUD/OUD, focusing in on rural pregnant and postpartum persons and their families in the service area by implementing coordinated, evidence-based, family-centered SUD/OUD and other services.

Here's what you'll do when you join us:

1. Provide comprehensive administrative support for OERS grant operations, including document preparation, correspondence, scanning, filing, and records management.
2. Draft, format, and proofread correspondence, reports, presentations, tables, graphs, and other program materials, ensuring accuracy, clarity, and professional quality.
3. Coordinate and schedule meetings, training sessions, and travel arrangements for grant-related activities.
4. Prepare meeting agendas, materials, and presentations (including PowerPoint), and support facilitation logistics.
5. Track, organize, and maintain program data; compile statistics and generate reports in spreadsheet, graph, or summary formats to support grant monitoring and reporting requirements.
6. Attend grant-related meetings and accurately record, distribute, and archive meeting minutes and supporting documentation.
7. Assist in responding to internal and external inquiries related to the OERS program, exercising professionalism and discretion when handling sensitive information.
8. Maintain organized electronic and hard-copy filing systems in accordance with organizational standards and grant compliance requirements.
9. Monitor and document project timelines, deliverables, and milestones to support grant accountability and reporting.
10. Manage inventory and procurement of program-related supplies and materials to ensure operational readiness.

If you have these qualifications, we'd love to chat:

1. 3 years of professional administrative assistant experience preferred.
2. Knowledge and experience with personal computers and software, including MS Windows, Excel, PowerPoint and navigating the Internet.
3. Ability to manage competing priorities in a fast-paced environment, maintain focus and present a professional image while interacting with others. Must possess a high level of professionalism, flexibility, personal initiative and discretion under pressure.
4. Ability to work independently, prioritize tasks, coordinate multiple tasks and work with interruption.
5. Ability to accurately record meeting minutes
6. Ability to communicate effectively with multiple customer groups.
7. Ability to exercise good judgment and decision-making abilities.
8. Demonstrated ability to follow and adhere to Grand Itasca Clinic and Hospital policies, vision, mission and values.
9. Maintains reliable and consistent attendance.

*An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical.

EEO/AA Employer/Vet/Disabled All qualified applicants will receive consideration without regard to any lawfully protected status.

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