Job Description
Job DescriptionDescription:
About Us:
Incarnation Catholic Preschool, part of the Catholic Diocese of Memphis, is a faith-filled community dedicated to nurturing the spiritual, academic, and emotional development of young children in a warm and supportive environment.
Position Summary:
We are seeking a dependable and organized Administrative Assistant to support our preschool’s daily operations. The ideal candidate is friendly, detail-oriented, and aligned with our Catholic values. This is a vital front-office role that ensures smooth communication between staff, families, and the school administration.
Key Responsibilities:
- Greet families and visitors warmly and professionally
- Answer phones, manage emails, and maintain school records
- Assist with student check-in/out and attendance tracking
- Support preschool staff with scheduling, communication, and documentation
- Handle supply inventory and basic office management tasks
- Uphold confidentiality and promote a welcoming, faith-based environment
- Maintain school calendar, schedule Inservice.
- Maintain class roster, daily sign in/out sheets.
- Update class notebooks each year.
- Be in compliance with Department of Human Services student and employee requirements.
- Fill in for director in her absence.
Requirements:
- High school diploma or equivalent required; associate’s degree preferred
- Previous administrative or office experience
- Proficient with Microsoft Office and basic office equipment
- Excellent communication, organization, and interpersonal skills
- Ability to multitask and prioritize in a busy environment
- Proficient in EXCEL and familiar with the admissions process and FACTS software
- To learn school proprietary software
- Understanding of and commitment to the mission of Catholic education